Outlook 2016 Introduction

Outlook 2016

Lesson 2 – Sending and Receiving Messages

S TEP - BY -S TEP

Use a Desktop Alert to open a message.

Exchange messages with a fellow student with the subject Promotion for Carol . Enter Congratulations ! in the message box and send the message. Use the Minimize button on the Outlook title bar to minimize the Outlook window.

Steps Windows 7

Practice Data

1. Point to the transparent Desktop Alert when it appears to read the item information. The Desktop Alert becomes solid. 2. Click the Desktop Alert to open the message. The message opens in a Message window.

Point to the Desktop Alert

Click the Desktop Alert to open the message.

Steps Windows 10

Practice Data

1. Click on Notification Area at bottom right of the Taskbar

Click on Notification icon.

2. Click on the email in Action Center The message opens in a Message window

Click the email you want to open.

Close the Message window and use the Inbox - Microsoft Outlook button in the Taskbar to restore the Outlook window.

C HANGING THE R EADING P ANE L AYOUT  D ISCUSSION

Messages can be read in the Reading Pane, which appears by default in the right pane in most folders in the Mail pane. If you prefer, you can position the Reading Pane at the bottom of the window or turn it off completely. The Reading Pane can also be turned on in the Calendar , People (Contacts) , Notes and Tasks panes.

When the Reading Pane appears at the bottom of the Outlook window, or is hidden, the message list expands to fill the width of the window. Message headers then appear in a column layout, with single-line message headers and fields names at the top of each column.

OFFICEPRO, Inc.

Page 41