Outlook 2016 Introduction

Outlook 2016

Lesson 2 – Sending and Receiving Messages

Practice the Concept: Use the Reading Pane button to turn off the Reading Pane and then turn it back on again.

A DDRESSING M ESSAGES WITH THE A DDRESS B OOK  D ISCUSSION You can address a message by typing the e-mail address of the recipient, or by selecting the recipient’s name from the Address Book. The Address Book is a resource you can use to store address information about the people with whom you communicate and simplify the addressing of e-mail messages. The Address Book provides access to all the address lists to which you are connected. You can quickly select a recipient from an address list, thereby eliminating the possibility of entering incorrect addresses. When you open the Address Book in the Message window, the Select Names dialog box opens, listing the names in the currently selected address list. You can then select the names of the message recipients for the To , Cc , and Bcc boxes. You can easily locate a name from a long list of entries by typing the first few characters of the recipient’s name in the Type Name or Select from List box.

You can horizontally scroll the Select Names dialog box to view other information about a name in the Address Book. The fields displayed in the dialog box depend on the selected address list. The Select Names dialog box is resizeable so you can enlarge the window to view more information by dragging a border or corner.

Select Names dialog box

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