Outlook 2016 Introduction

Lesson 3 – Organizing Messages

Outlook 2016

A RRANGING AND G ROUPING M ESSAGES

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Discussion

Messages headers can be displayed in a different order by selecting one of the preset arrangements. Each arrangement groups and sorts the messages based on a message property (field). The default arrangement of messages is by Date . However, messages can also be arranged by other properties. For example, you can select Conversation to organize messages by discussion topics. This arrangement displays the messages in threads, which groups messages and responses together. By default, messages are arranged under group headings. The group heading depends on the arrangement property. For example, the group headings for messages arranged by their dates may include Today , Yesterday , Wednesday , Last Week , Three Weeks Ago , and Last Month . When messages are grouped, you can use the box to the left of the group name to collapse and expand the messages under the group. If you prefer to view your messages without the groupings, you can disable the Show in Groups command.

Arrangement and grouping options are available on the Arrange By menu (appears when the Reading Pane is turned off). You can access this menu by right-clicking on any of the field headings in the Message window.

Arranging messages by subject

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