Outlook 2016 Introduction

Outlook 2016

Lesson 3 – Organizing Messages

C REATING A C USTOM S EARCH F OLDER

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Discussion

The existing Search Folders are limited to matching criteria for designated fields. If you want a Search Folder to display messages that match conditions for multiple fields, such as messages with specific text from a certain contact, you must create a custom Search Folder. Custom Search Folders can be created using the Custom heading at the bottom of the New Search Folder dialog box. After naming the folder, you can select the desired criteria using the pages in the Search Folder Criteria dialog box.

The Messages tab contains options for searching for words in the subject field, in both the subject and message fields, or in frequently-used text fields. You can also search for the sender or recipient of an item, as well as several time options, such as when the item was received, sent, or created.

The More Choices and Advanced tabs contain options to enlarge or restrict the search; allowing you to use categories, read or unread status, attachments, importance, size, and additional criteria in a search.

The Search Folder Criteria dialog box

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Procedures

1. Select the Folder tab.

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