Travel GUidance for Associates

Fees and Expenses

Receipts Please ensure all receipts are submitted in support of re- claiming travel costs. We cannot guarantee to refund the cost without receipts . Fees It is not usual to pay fees for travel days. If we can get prior approval for travel day fees then we will pass that on. For us, it’s part of the work we do as an international consultancy. However if you want to extend a visit to explore at your own cost, discuss it with your client partner - there has to be some benefit after all! Different clients have differing policies regarding travel expenses. We would normally reflect these in our arrangements with you. If they are particularly punitive we may decide to make up a shortfall.

This should be checked with your programme coordinator or client manager prior to making arrangements. You'll need to pay for your expenses and we will reimburse your invoice (with receipts). You can seek your Client Manager's discretionary approval to expedite refunding large outlays (eg a business class flight to Africa). We reimburse using an exchange rate fixed by FT.com with the offer that if it is more than 5% lower than your actual charges over the course of a year then we can refund the difference. Sadly we cannot supplement the credit card companies' inflated exchange rates as a matter of routine. We also anticipate you will make use of VOIP or other free services for keeping in touch with home and therefore phone charges are not reimbursed unless specifically needed for the assignment being undertaken.

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