Word 2016 Intermediate/Advanced

Lesson 7 – Working with Comments and Revisions

Word 2016

Practice Data

Steps

Open the student data folder

15. Locate the folder and file where you want to save the document. Open the student data folder. 16. Enter the desired filename for the new Compared Document. The filename is displayed in the File name file.

Type COMPARE1

17. Select the Save button. The file is saved.

Click

Practice the Concept: Double-click the first Inserted heading in the Reviewing Pane . Notice that the Compared Document pane scrolls to the appropriate line and the insertion point appears at the beginning of the marked text. Notice also that the Original Document and Revised Document panes similarly scroll to the appropriate line.

Notice that additional text from the Revised Document is marked as an insertion in the Compared Document pane and text that was deleted or overtyped in the Revised Document is marked as a deletion in the Compared Document pane. Close COMPARE1.DOCX.

C OMBINING M ULTIPLE R EVISIONS  D ISCUSSION

Compare multiple versions of a document and decide which changes you want to keep. If you create several drafts of the same document or ask several people to review a document, compare the differences by combining the documents.

Combining documents is like comparing documents using the Legal Blackline method but with one major difference.

Begin by combining the Original Document and the first Revised Document . Word displays the result in a Combined Document pane. The Combined Document shows the text of the Original Document with the differences found in the Revised Document marked as tracked changes.

The difference between this and the Legal Blackline method is that, if either the Original Document or the Revised Document already contain tracked changes, they are carried through into the Combined Document so you can see who is responsible for each change. Any untracked changes are attributed to the last person to save the document.

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