Word 2016 Intermediate/Advanced

Lesson 7 – Working with Comments and Revisions

Word 2016

P RINTING M ARKUP  D ISCUSSION

By default, when you print a document containing markup, Word prints the markup exactly as it appears in the document in Print Layout view. You can also choose to print the document without the markup or to print just a list of the markup which prints the contents of the Reviewing Pane .

When you print a list of markup, the heading for each revision or comment includes the page number where the item appears as well as the reviewer’s name and the date and time the revision was made.

NOTE Before printing markup, you should display the document in Print Layout view and use the options available on the Display for Review , Show Markup and Balloons buttons in the Tracking group on the Review tab to control the way markup is displayed. To print the document without markup, select Document from the Print what list in the Print dialog box. To print the contents of the Reviewing Pane , select List of markup from the Print what list in the Print dialog box. If you print a document using the Document showing markup option and one or more of the markup balloons in the document cannot display all the revision text or comment, Word also prints a list of markup containing the entire text of each revision or comment that could not be completely displayed in the document. To print the complete text of large revisions or comments in markup balloons in the document rather than as an additional list of markup, click the Tracking group launcher and select Advanced Options , increase the Preferred width option in the Balloons section and set the Paper orientation in printing option to Force Landscape .

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P ROCEDURES

1. Select the File tab

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2. Click Print .

3. Select the Print All Pages button.

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