Word 2016 Intermediate/Advanced

Lesson 8 – Using Mail Merge

Word 2016

R EARRANGING C OLUMNS IN A R ECIPIENT L IST  D ISCUSSION

If you needed, rearrange the field order in a recipient list. Do this after adding or removing fields in the Customize Address List dialog box. Place fields in an appropriate order for entering data based on the working data list. For example, if you want to enter the last name into a record before entering the first name, move the Last Name field above the First Name field.

NOTE The order you enter data does not affect the order of the data in the merged document.



P ROCEDURES

1. Select the field you want to move.

2. Select

or

as desired.



S TEP - BY -S TEP Rearrange fields in a recipient list.

Steps

Practice Data

1. Select the field you want to move. The field name is selected. 2. Select Move Up or Move Down as desired.

Click Region

Click twice (to below the Last Name field)

The field moves up or down the Field Names list accordingly.

Practice the Concept: Move the Qtr Sales field below the Country field. Move the E-mail Address field above the Qtr Sales field.

Leave the Customize Address List dialog box open.

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