Word 2016 Intermediate/Advanced

Word 2016

Lesson 8 – Using Mail Merge

Sort

Field

Order

Then by

First Name

Ascending

Then by

Region

Ascending

H IGHLIGHTING M ERGE F IELDS  D ISCUSSION

Before you insert merge fields into the main document, set two specific document display options. Ensure that the Show field codes instead of their values option is deselected so that the field codes are hidden (this is the default setting). If field codes are hidden, you cannot inadvertently change a field name and the chance of error in the mail merge process is reduced. In addition, you must hide field codes to view the resulting merged documents properly.

It is also a good idea to set the Field shading option to Always . Merge fields are easier to recognize in the main document when they are shaded in gray.

Set document display options for merging

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