Word 2016 Intermediate/Advanced

Word 2016

Lesson 8 – Using Mail Merge

Steps

Practice Data

7. Select the Always option.

Click Always

The Always option is selected.

8. Select OK .

Click

The Word Options dialog box closes and the document display options are saved.

I NSERTING M ERGE F IELDS INTO A D OCUMENT  D ISCUSSION The next step in the mail merge process is to insert merge fields into the main document.

Merge fields are inserted at the insertion point. When inserted, a merge field is enclosed in chevrons such as, <> . The merge field is also shaded if the Field shading option is set to Always in the Word Options dialog box, the Advanced page.

Related merge fields can be grouped. Word creates groupings for the more common main document items such as, addresses and greeting lines. These groupings include all necessary spacing and punctuation. You can easily insert a grouped merge field by clicking the corresponding link in the Mail Merge task pane. When you click a grouped item link, a dialog box opens from which you can select the desired formats and options.

Clicking the More items... link in the Mail Merge task pane opens the Insert Merge Field dialog box, which allows you to insert an individual merge field. After you insert the merge field, close the dialog box before inserting another merge field in a different document location.

If you insert an individual merge field that is not part of a grouped merge field, remember to include all necessary spacing and punctuation, both before and after the inserted merge field.

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