Word 2016 Intermediate/Advanced

Lesson 8 – Using Mail Merge

Word 2016

Steps

Practice Data

5. To preview other addresses from your recipient list, use the arrows above the Preview field. Other addresses appear accordingly. The Insert Address Block dialog box closes. The grouped merge field is inserted into the main document at the insertion point. 7. Position the insertion point where you want to insert an individual merge field. The insertion point moves to the new location. 8. Under Write your letter , select the More items... link. The Insert Merge Field dialog box opens. 6. Select OK .

Click twice

Click

Click after the Region: text

Click

9. Select the desired field. The field is selected.

Click Region

10. Select Insert .

Click

The merge field is inserted into the main document at the insertion point.

11. Select Close .

Click

The Insert Merge Field dialog box closes.

Practice the Concept: Use the Greeting line... link in the Mail Merge task pane to insert Mr. Randall, on the second line below Region . ( Hint: Set the first list box to (none) .) To preview other greeting lines from your recipient list, use the arrows above the Preview field.

Finally, insert the Qtr Sales field after the dollar sign in the fourth line of the letter body. Close the Insert Merge Field dialog box.

P REVIEWING M ERGED D ATA  D ISCUSSION Preview the main document with the merged data before you actually carry out the merge.

Page 190

OFFICEPRO, Inc.