Word 2016 Intermediate/Advanced

Lesson 8 – Using Mail Merge

Word 2016

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S TEP - BY -S TEP Preview the merged document.

Steps

Practice Data

1. Under Step 4 of 6 , select the Next: Preview your letters link. Step 5 of 6 appears in the Mail Merge task pane. The first merged record is previewed in the document window. 2. Under Preview your letters , select the Next Record button to preview each merged record. The merged records are previewed accordingly. 3. Under Preview your letters , select the Previous Record button to navigate back through the merged records. The previous merged records are previewed.

Click Next: Preview your letters

Click

twice

Click

twice

M ERGING TO A N EW D OCUMENT  D ISCUSSION

After you preview the merged records, edit the main document or the recipient list as needed, or complete the merge. Editing the main document before you merge affects all merged letters, while editing a data source record permanently changes the edited records.

When you complete the merge, you can merge letters directly to the printer, or merge them to a new document. Selecting the Edit individual letters link automatically merges letters into a new document where you can make changes to individual letters. Changes made to individual letters in the merged document are not saved in the main document or in the data source. After making the changes, save the merged document as a separate document, or send the merged document to the printer and then close it without saving.

When you select the Edit individual letters link, choose the data records you want to merge; you can merge all data records, the current record only, or selected records.

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