Word 2016 Intermediate/Advanced

Word 2016

Lesson 8 – Using Mail Merge

Steps

Practice Data

4. Select the desired options in the Print dialog box, then select OK . The Print dialog box closes, and Word prints the merged letters.

Click

Close the Mail Merge task pane. Close all open documents without saving them.

S ENDING E MAIL M ESSAGES  D ISCUSSION

Use mail merge to send personalized e-mail messages to recipients in your address list. As with a mail merged letter, the information in each message is basically the same but the content of each message is unique. For example, each message can address the recipient by name.

Furthermore, each mail merged e-mail message is a separate mailing where each contact is the sole recipient of a message. This appears more professional than sending an e-mail message to a distribution list or hiding recipients in the Bcc (blind carbon or courtesy, copy) line of the message.

Choose to send the message in HTML or plain text format, or as a simple e-mail attachment. You can also choose whether to send the e-mail to all records in your data source or selected recipients only.

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