2016 Spencer Handbook

Table of Contents

Clerk's office. Arrangements for time of payment must be made with the City Clerk prior to the employee going on layoff or prior to taking an unpaid leave.

AFFORDABLE CARE ACT POLICY This policy is intended to comply with the Affordable Care Act (ACA). The City of Spencer is subject to the ACA, as it exceeds an average of fifty (50) full-time equivalent employees. The Act calls for an affordable/minimum value health-care coverage to be offered to all employees that meet the criteria to be covered under the Act. The criteria, for the purpose of this policy, apply to all employees who work an average of thirty (30) or more hours per week in the predetermined twelve (12) month period. The measurement period for the purpose of this policy is April 1 - March 31. The three (3) month administration period to evaluate employees for determination for eligibility under this Act is April 1 - June 30, following the predetermined twelve (12) month period. It is the policy of the City of Spencer that only authorized positions listed in the City of Spencer Personnel Policy Handbook as “Tier 1” or “Tier 2” positions will be allowed to exceed the thirty (30) hour per week average worked during the predetermined twelve (12) month period. It is the Department Head or their designee’s responsibility to monitor each employee under their jurisdiction. Tier 1 Tier 1 employees are entitled to the full benefits of the Health Care Plan offered by the City. The employee’s contribution to the Health Care Plan is as provided above. In no case, shall an employee be required to contribute more than 9.5% of their annual compensation toward the single policy premium for the employer’s lowest cost plan. Tier 2 Tier 2 employees are entitled to participate in the highest deductible ACA affordable/minimum value health care plan offered by the City. Their contribution to the plan is set out above. In no case is an employee required to contribute more than 9.5% of their annual compensation toward a single policy premium for the employer’s lowest cost plan. Tier 3 Tier 3 employees are not eligible for participation in the City health care plans. It should be noted that the ACA allows for margin of error of up to five (5) full-time employees or 5%, not entitled to Health Plan coverage. The City may utilize this provision as it determines appropriate. The following Policies apply.

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