2016 Spencer Handbook

Table of Contents

ACCEPTANCE OF GIFTS Gifts are defined as an offer of a material item, cash, travel, lodging, meals, special or unusual discounts on the purchases of material items, or other similar examples. While it may not be apparent at the time, or even contemplated by an employee, receiving gifts from a City Resident or a supplier’s representative may adversely affect an employee’s judgment in dealing with that person or supplier. Therefore, an employee of the City of Spencer shall not, directly or indirectly, solicit, accept or receive any gift as defined above per Iowa Code Chapter 68B.22. CONTACT WITH THE MEDIA AND OTHER THIRD PARTIES Any written information prepared by the City shall be reviewed by the employee’s or volunteer’s Department Head or the City Manager, prior to dissemination to the Mayor, City Council or to a third party (attorneys, press or broadcast media). A City employee, including a Volunteer Fire Department member, shall not give any written or oral statements and/or any City information-including documents, papers or compilations of materials to an outside third party without prior review of his/her Department Head or City Manager. A Department Head may give an employee permission to speak with the media on certain matters without prior approval. PROFESSIONAL APPEARANCE AND WORK ENVIRONMENT Employees are expected to conduct themselves in the utmost professional and respectful manner while working in their official capacity as representatives of the City. Employees are required to dress in appropriate casual business attire or work clothing consistent with their position. All City work spaces and environments shall be kept clean, orderly, and professional. Work environments are a reflection of the City and every effort should be made to keep work surfaces, equipment, vehicle, space, and clothing free of clutter and potential safety hazards. Files, cabinets, and sensitive or confidential information shall be locked or properly stored at the end of each work day. All press releases must be reviewed and approved by the City Manager, or Department Head, prior to distribution.

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