2016 Spencer Handbook

Table of Contents

take place even if the property has a lock or key provided to the employee or by the employee. This property remains City property and is subject to search at any time for any reason.

The Employer’s computer systems and other technical resources, including any voicemail or e-mail systems, are provided for use in the pursuit of the Employer’s business and are to be reviewed, monitored, and used only in that pursuit, except as otherwise provided in this policy. As a result, computer data, voicemail, and e-mail are readily available to numerous persons. During the course of employment as you perform or transmit work on computer systems or other technical resources, your work may be subject to investigation, search and review in accordance with this policy. In addition, any electronically stored communications that employees either send to, or receive from, others may be retrieved and reviewed whenever; the Employer chooses to do so, with or without the employee present. Employees have no right of privacy as to any information or file maintained in or on the Employer’s property or transmitted or stored through the Employer’s computer systems, voicemail, e-mail or any other technical resources. While email and voicemail may accommodate the use of passwords for security, the reliability of passwords for maintaining confidentiality is not guaranteed. Basic Policy The City currently uses a variety of electronic forms of communications and information exchange. City employees have access to one or more forms of electronic media and services such as computers, e-mail, telephones, voice mail, fax machines, external electronic bulletin boards, online services, wire services, and the internet. The City encourages the use of these media and associated services because these communications and access to information are very useful in conducting City business. It remains, however, that the electronic media and services provided on or through City devices are City property and their purpose is to facilitate City business. With the rapidly changing nature of electronic media, this policy cannot establish rules to cover or anticipate every possible situation. This policy is intended to express the City’s philosophy and establish general principles to be applied in the use of electronic media and services on City property or with City-owned devices. The following procedures apply to all electronic media and services that are accessed on or from City premises; accessed using City computer equipment, or via City-paid access methods or facilities; and/or are used in a manner which identifies the individual user with the City. ELECTRONIC MEDIA AND INTERNET

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