2016 Spencer Handbook

Table of Contents

approve or deny the request based on the employee’s position and need of the employee to have a cell phone.

8. An employee’s cell phone number should not be given to the public except at the discretion of the Department Head or City Manager. An employee may give the number to the public at their discretion.

9. Usage of City cell phones by a non-City Employee or a non-City Official is prohibited except in the case of an emergency. The Employee will be responsible for any charges or actions of others. Employee Handbook Conditions Related to Cell Phones: A. Cell phones and smartphones shall be turned off or set to silent or vibrate mode during meetings, conferences and in other locations where incoming calls may disrupt normal workflow. B. Unless prohibited by department policy, employees may use a personal cell phones or smartphone while at work on a sporadic basis. If an employee’s use of a personal cell phone or smartphone causes disruptions or loss in productivity, the employee may become subject to disciplinary action. WORK RULES AND DISCIPLINARY ACTION The following Work Rules address examples of what could be considered unsatisfactory conduct, but are not necessarily the only areas in which disciplinary action may be taken if conduct or instances require. These Rules may be modified by the City as changing conditions warrant. Each case shall be considered on its own merits with due consideration as to the nature of the offense, the cause, the background, the likelihood of repetition, and the attitude of the offender. These rules are only examples and as always, you may terminate your employment at any time, with or without cause, and the City retains that same right.

The following steps will only be taken in an attempt to resolve problems of unsatisfactory conduct which are not of a serious nature:

1. The Department Head, or Supervisor with Department Head review, will normally give the employee a verbal warning and place a written notation of this in the employee’s personnel file. 2. If unsatisfactory conduct continues, a written warning will normally be issued by the department head, or Supervisor with Department Head review. This copy will be placed in the employee’s personnel file.

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