EC Meeting Papers January 2019

GFTU ICT USAGE POLICY

2019

Contents Introduction .................................................................................................................... 1 Equipment....................................................................................................................... 2 Data................................................................................................................................. 2 Security ........................................................................................................................... 2 Email................................................................................................................................ 3 Usage............................................................................................................................... 3 Advice/Good Practice ..................................................................................................... 3 Appendix – Declaration for Signature............................................................................. 6 Introduction This policy is applicable to all GFTU employees, including staff at Quorn Grange Hotel, contractors, third parties and other agents, lay leadership or affiliates and those who are granted access to the GFTU’s equipment, data and networks. All aspects of ICT are included; desk based and mobile equipment, software, data, networks and usage whether on GFTU premises or elsewhere. The purpose of the policy is to ensure that the GFTU and its staff operate within the law (including GDPR) and recognised best practice as well as to protect the organisation, employees and associated parties from risk, against misuse, intrusion and data loss. The GFTU maintains recognised industry applications to guard against malicious intrusions, viruses and malware; adherence to these policies & individual caution is essential. Staff should report faults in writing of suspected abuse, potential or identified threats to GFTU systems, data or equipment to line management as soon as possible, should this be identified or suspected. A log of these issues will be held in the GFTU Offices and copies of any correspondence / e-mail’s / confirmation of case number should be retained for tracking issues / reference. Departure from the policy could result in formal disciplinary action and/or suspension of access to services, up to and including dismissal and legal proceedings. Where exceptions to this policy are sought or further clarification is required it must be sought from Line Management or the General Secretary. It is in everybody’s interest that any deviation from the agreed policy is confirmed in writing. First line ICT support is Entegraty at support@entegraty.com. Tel. 01455 851 858 or alternatively Tony Johnson 07976 832182. Whenever issues are raised they should also be recorded in the ICT Issues log promptly.

GFTU Usage ICT Policy –Expiry December 2019

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