ICMARC Associate Handbook August 2016

INDEX

A abandonment of position 34 about ICMA-RC 97 about this handbook 4 access cards 59 accidents 59 accommodations (hotel) 49

F Family and Medical Leave Act (FMLA) 30, 52, 79, 80, 82, 83, 84, 85, 86, 87, 88, 89 field associates 32, 42, 50, 57, 59 final paycheck 73, 74 FINRA 16, 18, 44, 47, 74, 94, 98 fire alarms 60 first aid kit 53 flextime 34, 35 FMLA 86 formal appeals process 20, 70, 76 full-time associate see  regular full-time associate G guidelines for conduct 11, 14 Guiding Principles 10, 11, 12, 13 H handheld communication devices 64 harassment 10, 12, 13, 17, 18, 20, 21, 22, 23, 24, 25, 26, 27, 31 history 8 holidays 36, 37, 82, 92 The Horizon 97 Human Resources bulletin boards 50 I ICMA-RC Public Employee Memorial Scholarship Fund 9 illness during the workday 33 incentive pay 75 inclement weather and emergency situations 55 inclusion 27 independent contractor 31 informational interview 66 information technology security 99 injury 59 Injury non-notification 12 insubordination 12 interactions with others 26, 27 intermittent leave (under FMLA) 30, 52, 84, 85 Internet 45 internet abuse 14 interview selection 67

J job descriptions 65 jury duty 91 K Key Functions Report 56 L

confidentiality 17, 22, 26, 42, 51, 67 conflict of interest 12 corporate credit cards 28 corporate culture survey 97 Corporate Learning 93, 94, 96, 98 correcting payroll errors 40 D D.C. FMLA 82 deferred compensation 8, 9 direct deposit 40 disability and reasonable accommodation 21 disclosure of employment information 41 discrimination 12, 26 dishonesty 12 uncooperative/disruptive behavior 14 distribution of literature 49 diversity 11, 20, 70 domestic relationship 68, 91 domestic violence 79, 80 dress code 44 driving 64 E EAP 51, 52, 55 eavesdropping 26 electronic timesheet 39 email 47, 48, 57 Emergency Medical Procedures 59 Employee Assistance Program 51, 55, 71 employing or contracting with friends or relatives 27 employment status 30, 92 equal employment opportunity and diversity 20 ergonomic guidelines 62, 63 escort service 59 ethics 11, 16, 17, 20, 23, 24, 25, 28, 71 evacuation 60 exempt 9, 17, 25, 30, 32, 36, 38, 39, 51, 88 exit interview 72 expense reimbursement 4, 28, 40, 49 extended leave 81, 87, 91, 92

active duty leave 87 agency temporary 31

late arrival 33, 56 law violations 12 Leadership Behaviors 11 leave without pay 33, 39, 52, 57, 77, 81, 92 leaving corporate premises during work hours 32 letter of resignation 72 loss of confidence 12 lost or stolen property 60 M mailing 60 maintaining the confidences of other parties 26 Mentor Advisory Program (MAP) 96 maximum accrual (vacation) 78 maximum carryover amount 80 meetings with the president 97 merit increase 69 Milestone Award 95 military leave 92 Minority and Women Vendors 20 misuse of client property 12 mobile devices 64 Monday Update 96, 97 musculoskeletal disorders 62 N nepotism 68 nonexempt 30, 32, 35, 36, 37, 38, 39, 49, 82 O obligations to others at time of hire 27 office celebrations 50 office closed 56 office safety 60 overtime 11, 13, 30, 35, 36, 37, 38, 39, 49, 65, 81

alternative work arrangements 34, 37 Americans with Disabilities Act (ADA) 21, 22, 23, 81, 85 annual salary increase 76 appeals 70, 71, 76 Associate/CEO Meetings 97

associate newsletter 97 associate programs 93 associate referral 67 attendance guidelines 32, 34 attendance problems 11 B

badges 59 benefits 89 bereavement leave 90, 91 bonus programs 75 breaches of personal information 102 breaks 32, 63 bribery 12 Bring Your Child to Work Day 96 building procedures and office safety 58 bulletin boards 13, 50, 66 business travel 37, 38, 49, 58 C career celebration programs 95 caregiver leave 86, 87 cell phones 64 CEO 17, 20, 26, 55, 71, 76, 95, 97 class action lawsuits 41 COBRA 72, 88 Code of Ethics 4, 12, 14, 15, 16, 31, 45, 71, 72 compensation 20, 30, 37, 41, 57, 69, 75, 76, 91 compensatory time 38 compressed workweek 35, 36 computer software 73, 94

Confidential — for Internal Use Only

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