ICMARC Associate Handbook August 2016

STEP 2 All complaints will be investigated in an impartial, fair, appropriate and timely manner.

STEP 3 Both the complainant and the alleged harasser will be informed of the results of the investigation.

STEP 4 If the complaint has been determined to be valid, the HR manager will follow up with the person making the complaint to ensure that the harassment or discrimination has stopped or the situation has been addressed. Confidentiality All complaints of discrimination, harassment, or retaliation will be handled as confidentially as possible. Information relating to an investigation will only be disclosed on a need-to-know basis. All parties involved in the complaint and the investigation will be instructed to maintain confidentiality regarding the complaint and their participation in the investigation so far as consistent with applicable law. Penalties for Discrimination, Harassment or Retaliation Appropriate discipline, up to and including termination, will be imposed for any violation of this policy. Questions about the Harassment-Free Work Environment Policy or ICMA‑RC’s enforcement of it should be referred to your HR manager. Associates must not divulge to ICMA‑RC or another ICMA‑RC associate any confidential or proprietary information that may expose ICMA‑RC to potential liability. You should also maintain confidential information to which you may have access during the course of business. Recording/Eavesdropping on Conversations To facilitate open communication and eliminate the unsettling effect to the expression of views that may exist when one person is concerned that his or her conversation with another is being secretly recorded, and that recording may inhibit spontaneous and honest dialogue especially when sensitive or confidential matters are being discussed, and to protect client financial and personal information, no associate may secretly or otherwise tape, record, videotape or transmit with camera phones or any electronic or other equipment any conversation, communication, activity or event involving ICMA‑RC or its associates, customers or clients, or other individuals with whom the corporation does business unless expressly authorized by the President/CEO, General Counsel or head of Human Resources. However, ICMA‑RC reserves the right to monitor and record business-related telephone calls to and from our Call Centers for performance and to ensure quality service. Also note that some training sessions or webinars may be recorded for future use. INTERACTIONS WITH OTHERS Maintaining the Confidences of Other Parties

Confidential — for Internal Use Only

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