ICMARC Associate Handbook August 2016

USE OF ICMA‑RC PROPERTY AND FUNDS The misuse or unauthorized removal of ICMA‑RC-owned furnishings, equipment, supplies and other property from any corporate facility is prohibited. This includes printers and copiers, client lists, files, reference materials and reports, as well as computer hardware, software, and data operating or processing systems. Further, every associate of ICMA‑RC shall adhere to all copyright, patent and licensing laws and agreements that apply to the material and equipment with which they work.

Note: Occasional use of ICMA‑RC equipment such as printers, copiers, and email is acceptable; however, any other use is not appropriate unless authorized in advance by your supervisor.

Assigning responsibility to or soliciting the assistance of ICMA‑RC associates for personal matters during business hours is also prohibited. It is prohibited for any associate to establish a fund using assets or the credit of ICMA‑RC, any ICMA‑RC subsidiary or any client of ICMA‑RC or VIA, or use for any purpose any such fund or asset that is not recorded in the books of ICMA‑RC or the appropriate subsidiary or client. Any associate having information or knowledge of any act that violates the above provisions or has information or knowledge of any unrecorded fund or asset should promptly report it to the ICMA‑RC Compliance Department, or contact the corporation’s Whistleblower Hotline at 888-261-1499, or online at www.ethicspoint.com . Corporate Credit Cards ICMA‑RC corporate credit cards may only be used for approved business-related charges and not personal charges unless expressly approved in advance or in an emergency, and then must be reimbursed directly to the credit card company before the end of the billing cycle. Associates are responsible for documenting, in a timely manner, an appropriate business purpose for all charges incurred through the use of the card. Misuse of a corporate credit card is grounds for discipline up to, and including, discharge. If your card is lost or stolen, you must report it immediately to the ICMA‑RC Payroll Department and to American Express (888-800- 8564.) The card must be returned when requested and/or at termination of employment. An employee is solely responsible for any personal charges on a corporate credit card. See the complete ICMA‑RC policy on Corporate Credit Cards in the Travel and Expense Reimbursement Policy at my.icmarc.org . Expense Reimbursement ICMA‑RC will reimburse associates for reasonable costs incurred for business-related activities. You are responsible for demonstrating and documenting the appropriate business purpose of the cost when seeking reimbursements. See the complete ICMA‑RC policy on Travel and Expense Reimbursement at my.icmarc.org . Payments Made by ICMA‑RC No payment on behalf of ICMA‑RC shall be approved or made with the intention or understanding that a part or all of such payment is to be used for any purpose other than described by the document supporting the payment. No payments shall be approved that violate any expressed or implied corporate policies or legal restrictions. Contact the Controller’s Department for questions or further guidance.

Confidential — for Internal Use Only

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