ICMARC Associate Handbook August 2016

Comp time must be noted on the biweekly time report in the “Comp” pay code and have the supervisor’s approval. Unused comp time may not be converted to pay. In no case will compensatory time be paid at the end of an associate’s employment with ICMA‑RC or in anticipation of such an event.

Note: Under the Fair Labor Standards Act, compensatory time is not available to nonexempt associates.

PAYDAYS, TIME REPORTS, AND PAYCHECKS Paydays

Paydays are scheduled biweekly on alternate Fridays. There are 26 paydays per year. If a bank holiday falls on a regularly scheduled payday, the payday is moved to the preceding workday. There is a one-week lag between the end of the two-week pay period and the actual payday. For example, if a new hire started work on January 4, working a pay period from January 4 to January 17, he or she would receive a paycheck for that period on January 23. Time Reports The process used to report work hours varies based on whether the associate is nonexempt or exempt: NONEXEMPT All nonexempt associates must report their time worked electronically each day, and must complete an electronic timesheet to acknowledge any leave taken. This requirement applies equally to telecommuters. The failure to timely and accurately report your actual hours worked is grounds for discipline up to and including discharge. EXEMPT All exempt associates must submit and approve biweekly time reports, including any exceptions to a normal workweek. REPORTING YOUR TIME AWAY FROM WORK Holiday, vacation leave, scheduled and unscheduled sick leave, other paid leave, and leave without pay must be accurately reported on the time report. If you are exempt (not eligible for overtime), you should report a maximum of 7.5 hours per workday. ICMA‑RC does not generally pay in advance of time worked or in advance of paid leave accrual. Please double-check that your hours worked and leave time taken are accurately reflected on your electronic pay advice. Taking more paid leave than accrued without express authorization from your manager and human resources or falsifying a time report can result in disciplinary action.

FOR FURTHER GUIDANCE ON REPORTING TIME Detailed instructions for reporting time can be found at my.icmarc.org .

Confidential — for Internal Use Only

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