ICMARC Associate Handbook August 2016

Paychecks DIRECT DEPOSIT

All associates are required to have their paychecks deposited into their bank accounts, except where prohibited by local law. This process enables you to receive your paycheck regardless of whether or not you are in the office. Your paycheck will be automatically deposited into an account at the financial institution of your choice. You have the option of directing your pay to a maximum of three different accounts. Refer to my.icmarc. org for instructions regarding online access of pay statements. To initiate or change direct deposit, log onto ultipro.com . Options for deposit can be changed at any time throughout the year. Requests for direct deposit will be processed with the next available payroll cycle. At that time, a trial run (pre-note) will take place to ensure that your bank is ready to receive funds. When the trial run takes place, you will receive a check, or your pay will be deposited into your old account for that one pay period. If the trial run is successful, direct deposit will be made to your new account in the subsequent payroll cycle. EXPENSE REIMBURSEMENT Please see the ICMA‑RC Travel and Expense Reimbursement Policy at my.icmarc.org for detailed information and instructions. WITHHOLDING FORMS New associates fill out federal and state withholding forms to reflect marital status and number of exemptions. At a later date if you have a change in marital status or number of tax exemptions, log onto ultipro.com . PROCEDURE FOR CORRECTING PAYROLL ERRORS AND LOST OR STOLEN PAYCHECKS You should always review your pay advice for possible errors. If an error, such as an incorrect health insurance or 401(k) deduction, is discovered, you should report it to Human Resources as quickly as possible. For your convenience, you can report errors by sending an email to ultiproquestions@icmarc.org , which is available through our Outlook email system. It is your responsibility to promptly report both underpayments and overpayments. Steps necessary to correct errors will be taken. ICMA‑RC reserves the right to collect overpayments. If you are issued a paper paycheck and it is lost or stolen, you should notify the Payroll Department immediately. They will attempt to put a stop-payment notice on the check. If possible, a new paycheck will be issued; however, ICMA‑RC is not responsible for lost or stolen paychecks.

Confidential — for Internal Use Only

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