ICMARC Associate Handbook August 2016

TRAVEL POLICY ICMA‑RC has an extensive Travel and Expense Reimbursement Policy covering many aspects of travel, including:

P P Corporate Travel Agency P P Planning Group Meetings P P Making Travel Arrangements P P Rental Cars P P Hotel Accommodations P P Meal Guidelines P P Reimbursable Expenses

The travel policy also provides guidelines for ICMA‑RC associates traveling together. For purposes of business continuity, any concentration of associates from the same department should be avoided when traveling. Furthermore, no more than three members at the executive level and/or leadership team may travel together on the same flight to any destination. If you travel on business, you should be familiar with all aspects of the Travel and Expense Reimbursement Policy , which is available at my.icmarc.org . (For information regarding pay and overtime for nonexempt associates on travel, see “Pay and Overtime while on Business Travel” on page 38 of this Handbook.)

SOLICITATIONS AND DISTRIBUTION OF LITERATURE OR NON-ICMA‑RC MARKETING MATERIALS

In the interest of maintaining a proper business environment, associates must receive advance permission from Human Resources before any non-ICMA‑RC literature or printed materials can be distributed or merchandise sold for personal profit at ICMA‑RC locations during work time. Corporate computers, email or voice mail should not be used for any type of solicitation resulting in personal gain or profit. Associates may distribute printed materials or sell merchandise related to school, civic, or charitable fundraisers without prior approval from Human Resources. However, these activities may occur only during nonworking time and in nonworking areas to avoid disruptions to daily business activities. Associates are prohibited at all times from selling merchandise on ICMA‑RC premises for their own business or personal gain without prior approval from Human Resources. If approval is given, merchandise may not be sold or distributed during business hours or while either the seller or purchaser is on work time. Use of corporate resources, including corporate office supplies and copiers for personal use, is also prohibited. Non-associates (consultants, temporary staff, and ICMA‑RC visitors) are also prohibited from distributing material or soliciting associates on ICMA‑RC premises without prior approval from Human Resources.

Confidential — for Internal Use Only

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