Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson - Formatting Outlook Messages

As you type, Outlook examines the words in a message and compares them to the words found in the main dictionary. When the spell checker finds a word that is not in the main dictionary, a single red, wavy line appears beneath the word.

Outlook also checks your grammar as you type and compares it to a specified grammatical style. When the grammar checker finds a word or phrase that appears grammatically incorrect, a blue, double line appears beneath the text. The blue, double lines only appear after you end a sentence with punctuation and begin typing another sentence or after you press the [Enter] key to end a paragraph.

When the spelling and grammar checker identifies text as incorrect, you can either ignore the underline and continue typing, or you can right-click the identified text and select one of the suggestions or commands on the shortcut menu.

In addition to the spelling and grammar checker, you may find Outlook automatically correcting your typing. This is called the AutoCorrect feature. Outlook maintains a list of common misspellings and mistyped words and their correct equivalents. If you type one of the words using the common mistakes, Outlook automatically corrects the word for you.

Checking spelling and grammar

NOTE The red wavy and blue double lines generated by the spelling and grammar checkers only appear on the screen; they are not printed with the message. You can use the Editor Options dialog box to change the Proofing options. This allows you to specify how Outlook corrects the contents of your e-mails. You will probably have to turn the Grammar checker on in Outlook 2016.

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