Outlook 2016 Intermediate/Advanced

Lesson – Organizing Outlook Items

Outlook 2016

Steps

Practice Data

1. Open the item that you want to categorize. The item is selected.

Double-click the DeMarco, Patrick business card

2. Select Categorize on the toolbar. The Categorize submenu appears.

Click

3. Select the desired category from the Categorize submenu. The Blue category is assigned.

Click Blue Category and then click “ No ”.

4. Select Categorize on the toolbar. The Categorize submenu appears.

Click

5. Select the Categorize submenu and click All Categories… The Color Categories dialog box opens.

Click All Categories…

6. Click the Rename button. The Category name box highlights.

Click Rename

7. Type a new name for the Category

Type Key Customer

The Category name changes.

8. Click OK.

Click

and

click Save & Close.

Practice the Concept: Categorize the contacts listed in the following table:

Contact

Categories

Lisa Fynes

Red and rename as Business, Green and rename as International

Tom Anaya

Key Customer, International

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OFFICEPRO, Inc.