Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson – Organizing Outlook Items

Steps

Practice Data

3. Click Conditional Formatting .

Click

The options for the selected button appear.

4. In the Name field, type the

Type: Winter Expo

conditional formatting rule name. Type the name.

5. Click the Add button.

Click

The rule is added to the list.

6. Choose the font formatting options. The Font dialog box appears .

Click

7. Choose a font, style, and size.

Choose the Arial font and change the color to Green .

Emails meeting the defined condition set are formatted in this style.

Notice the messages that now appear in Green.

Practice the Concept: Using the same steps as above, go back and delete the Winter Expo conditional formatting. The emails should return to the default email settings.

U SING A UTO C REATE  D ISCUSSION

Use AutoCreate to quickly create new items from existing ones. With AutoCreate, drag and drop Outlook items from the view area to another folder on the Navigation Pane or Folder List. For example, you can drag a message from your Inbox folder to the Contacts button on the Navigation Pane to quickly add the message sender to your contact list. Create notes, appointments, and other Outlook items the same way, as well as address messages.

NOTE AutoCreate only works when the item is dragged to a folder containing a different type of item. Also use the Copy or Move features to AutoCreate an item.

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