MCCB Employee Handbook 2019

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 Include and attach any forms such as sole source/proprietary memo, detailed scope of work  Once approved, the requisition is received in the Procurement and the process is started for the procurement  The Contract Specialist is responsible for ensuring all quoting, bidding and other procurement requirements are met.  $5,000-50,000 – two quotes are required. The rule of thumb here is to get three competitive written quotes to show due diligence. Purchasing may accept quotes obtained by the department provided if they meet requirements of Purchasing and State requirements  $50,000+ = formal, advertised procurement process  PO is issued and/or contract executed  I need to make sure I get what I asked for and what I’m going to pay for  Any packages should be opened as soon as possible to ensure you have gotten what is going to be paid for  Paying for what we received = a signed and dated delivery slip and/or invoice  When speaking with vendors and anything is said about payment, be sure to let them know that as a State entity, we have 45 days instead of 30 to pay them. Generally speaking if the vendor is in the system and the process is followed, we can pay them sooner than 45 days or sometimes even sooner than 30 days. The order has been placed/contract executed, now what?