MCCB Employee Handbook 2019

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TRAVEL POLICIES AND PROCEDURES

Forms and Submission -

 MCCB Travel Voucher – Must be submitted after any trip in which you are requesting reimbursement for mileage, food, gas, hotel, or rental car that you have paid for with your personal card/cash. If the state travel card was used to pay for any of these items, you should not include those charges on the travel voucher. (i.e. if you purchased a rental car on your state travel card but bought lunch from Wendy’s with your personal debit card, after you have returned from your trip, you will complete the travel voucher and only include the price of your lunch from Wendy’s to be reimbursed). Also, gas is only reimbursed if you purchase the gas on your personal card/cash while driving a rental car. Gas in your personal car will not be reimbursed, that reimbursement is included in the mileage claimed.  Trip Optimizer – Must be submitted any time you exceed 100 miles in one day. * i.e. if you travel to Hattiesburg from Jackson that is 90 miles, if you stay overnight you do not have to complete the Trip Optimizer because that was only 90 miles in one day. If you travel to Hattiesburg from Jackson, stay for a few hours then come back the same day, you will have to complete the Trip Optimizer because that puts you at 180 miles in one day. If you drive a rental car, no matter how far you go, you do not have to complete the Trip Optimizer.  Receipts from personal card/cash – Must be submitted with your travel voucher for reimbursement of allowable expenses including rental, parking, taxi/uber/lyft, hotel, etc. (This mainly applies to those who does not utilize the state issued travel card). All meals to be reimbursed must be included on the voucher but a receipt is not necessary. Please note that there is a daily limit rate per state/city for meal reimbursement. I can provide those rates upon request if needed. Meal tips cannot exceed 20% of the daily meals total.  Receipts from state issued travel card – Must be submitted monthly (an email is sent monthly with the deadline to submit but feel free to submit at any time of the month). The only allowable expenses on the state issued travel card will be business related rental cars, gas for rental, hotel, taxi/uber/lyft, baggage, and parking. No other fees at this time may be charged to the card.

Receipt Submission –

**Please make sure all loose receipts are already taped down to a sheet of paper before submitting.

Finally, we are required to verify mileage, please be specific regarding your destination, so it can be accurately verified in Google Maps.