Lockton Health and Safety Manual

Consideration should be given to the following as part of an event  risk profile:  

 Appointment of stewards   Fire marshalling and first aid arrangements etc.   Children and the supervision of small children requires special  consideration (e.g. Christmas Party)   The planned number of guests relevant to the facilities of the  venue   The provision of alcohol; alternatives to alcohol; travel  arrangements if the event is away from the office   Security arrangements   Car parking space for the expected number of guests and detail  stewards to deal with any anticipated traffic congestion   Inclement weather – car parking, outdoor events, contingency  plans   If some of the guests are not familiar with the premises,  provide information on emergency evacuation procedures by  public announcement    Disabled persons in an emergency evacuation   Ensure that any measures for fire prevention or control to deal  with special fire risks are implemented e.g. barbecues and  other mobile catering   Contractors used in the setting up the event (furniture moving,  stage building), running the event (caterers, security) and  dismantling after the event have been vetted for their health  and safety compliance   Preferably choose professional caterers; otherwise approve  volunteers and their catering arrangements to establish good  hygiene standards   If any machinery is provided for the entertainment of the  guests, appoint a competent person to supervise its use, check

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