Handbook Draft - Season 2014 15

RULES

1. The Association shall be called "Peterborough and District Football Association" hereinafter referred to as The Association. 2. This Association shall be affiliated to the Northamptonshire Football Association and thus to the Football Association. 3. All Northamptonshire Football Clubs playing under Association rules within a radius of Ten Miles of Peterborough Market Place are members of this Association. 4. All affiliation fees must be paid direct to the Northamptonshire Football Association. 5. The Officers shall be a President, Vice-Presidents, Life members, Hon. Treasurer, Hon. General Secretary and Assistant Secretary (who may be appointed), and the affairs of the Association shall be governed by the officers and a council of up to five Representatives to be elected at the Annual Meeting, along with one Representative from each affiliated Competition and each local referee association, such representative to be elected by the Competition he belongs to and his name sent to the Hon. Secretary of the Association by August 1st in each year and any other person that the Officers and Council may from time to time consider co-opting to Council who is appropriate to further the interests of the Association. No club shall have more than one member on this Council Officers shall be elected annually. The Committee shall have power to fill up any vacancy that may arise and shall continue in office until their successors are appointed. In the event of any elected member of the Council failing to attend for three consecutive meetings, the Council shall, in the absence of a reasonable excuse for this non-attendance, declare his seat vacant. The Council shall meet once every month to conduct the business of the Association. (5 members form a quorum). Members of the Council residing outside the boundaries of the City of Peterborough shall be entitled to claim out of pocket expenses of 35p per mile when attending committee meetings. Officers and Council Members may make nominations for persons to be co- opted as Council Members. All such nominations must be made to the Hon. Secretary and nominations will be considered by the Officers and Council at the next Council Meeting following the date on which the nomination is received by the Hon. Secretary. No person shall be eligible for nomination as a co-opted Council Member more than once in a 12 month period from the date that the original nomination is received by the Hon. Secretary. Any person co- opted as a Council Member shall hold office from the date of the Council Meeting at which he is appointed until the last Council Meeting prior to the next Annual General Meeting but shall be eligible for immediate re-appointment in accordance with this rule. Any such co-opted person to have full voting rights as a member of Council in accordance with Rule 6 below.’ 6. The Annual General Meeting shall be held on or before July 31st, at such place as the Council shall decide, and to such Meetings each affiliated Club or Competition shall be entitled to send two representatives. Special General Meetings may be held at the discretion of the Council, or on receipt by the Hon. Secretary a requisition signed by the Secretaries of at least seven clubs at not less than seven days clear notice. No two clubs shall be represented by the same individual. All Representatives must be bona-fide members of the Club they represent. The Council shall be entitled to vote at all Annual and General meeting’s. 7. In the event of any alteration in the Rules of the Association being necessary notice of such proposed alteration must be sent in writing to the Hon. Secretary on or before 31st May and the Hon. Secretary shall at least seven days prior to the Annual General meeting, inform each Club of the proposal, together with any alteration proposed by the Council. 8. A Hon. Auditor shall be appointed at the Annual General Meeting to Audit the Accounts, and a printed Balance Sheet shall be available to each Club League or Combination from the Secretary at the Annual General meeting of the Association. No alteration in these rules shall be made except at an Annual General Meeting, or a special meeting called for the purpose. If a special meeting is so called, alterations to rules will only be made by a two- thirds majority of Clubs present and voting. Notice of alteration proposed to be moved at a Special Meeting must be given in accordance with Rule 8. 9. No Club or player belonging to this Association shall be allowed to play matches with or against any club not affiliated to this or some recognised Association.