Finding the Facts - Disciplinary and Harassment Investigation

W RITING THE R EPORT

Section 8

A. C ONTENTS OF THE R EPORT The investigation report sets forth in writing the investigator’s evaluation, findings of fact, and conclusions. There are any number of ways to prepare a written report. We recommend the following outline/organization for the written report:



Introduction.



Scope of Investigation



Methodology

Witnesses Interviewed

o

Documents Reviewed

o

Factors Used to Assess Credibility

o

Standard of Proof

o



Summary of Findings

 Summary of Relevant Facts. The organization of this section depends on the complexity and of the facts



Findings and Analysis

 Conclusions re Policy/Rule Violations (if part of assignment)



Attachments

Once the investigator has decided on the outline for the report, it is time to prepare the written report. We have included a sample written report with examples of language to include in the report. (Appendix I) As to the findings, there should be a separate finding for each allegation. Each finding should represent a reasonable and fair conclusion based on the information collected, reviewed and analyzed during the investigation.

Always write an objective, balanced report. Avoid taking sides or being swayed by emotion.

LCW Practice Advisor

B. A TTACHMENTS TO THE R EPORT The investigator should attach relevant documents to the written report. Such documents might include any physical evidence gathered during the investigation, including emails, “love” letters, pictures, drawings, or other writings.

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