2020-24 Capital Improvement Plan

Capital Improvement Plan City of Shakopee, Minnesota

2020 2024 thru

Project #

IT-20-003

Project Name Software Purchases and Maintenance

Contact I.T. Director Department I.T. Internal Service Fund

Type Equipment

Useful Life 4

Category Equipment: Computers

Priority 2 Important-Provide Efficiencies/

Accounting Code

Fund I.T. Internal Service Fund

Status Active

Description IT looks towards new software solutions to enhance business processes, improve the customer experience, and provide value through efficiencies. Software maintenance is also typically required for software purchases. This fee is paid every year or after the initial purchased support term has ended. This maintenance allows our software environment to stay up-to-date on versions, features, and security. Justification A majority of our software requires some form of software maintenance and licensing agreements from the vendor to remain current. Maintenance agreements typically includes phone support, ability to upgrade to the latest versions, licensing, and security patches for vulnerabilities. IT also looks for new software packages that will increase efficiencies in the city and works with the appropriate departments to determine if there is value in the purchase. Some of our larger software agreements include Microsoft, GIS, and Laserfiche. Total Project Cost: $0

Expenditures

Total

Prior

2020 200,000 200,000 2020 200,000 200,000

2021 205,000 205,000 2021 205,000 205,000

2022

2023

2024 Future

210,000 210,000

215,000 215,000

220,000 220,000

1,050,000 1,050,000

Equip/Vehicles/Furnishings

Total

Funding Sources

Total

Prior

2022

2023

2024 Future

210,000 210,000

215,000 215,000

220,000 220,000

1,050,000 1,050,000

I.T. Internal Service Fund

Total

Budget Impact/Other Software maintenance costs are factored into the IT Internal Services budget process.

157