CADDManual_2016-FINAL.pub

BL Companies // File Management & CADD Standards Manual

+ DOCUMENT FILE NAMING

> > > > > > ALL DOCUMENTS ARE REQUIRED TO CONTAIN THE PROJECT NUMBER! < < < < < <

This is the standard format for naming files other than AutoCAD within a job folder. This is mainly for Word and Excel files but could include other file types.

 EXAMPLE 

A‐LTR‐Banks.J‐04C1234‐AddServAggree_2014‐09‐03.doc

A ‐ LTR ‐ Banks.J ‐ 04C1234 ‐ AddServAggree _ YYYY‐MM‐DD.ext

Job #

 

Recipient

Description

Discipline ID

Version Date

 

Document Code

 

   

 

  Discipline ID

  Document Code

The Document Code assigns what type of document it is. This is a basic 3 digit identification to be chosen from the list below. ADD Addendum BGT Budget CAD CAD Tracking CAL Calculations CON Contract DAT Data EML Electronic Mail FAX Fax FRT Field Report LEG Legal Description LTR Letter MEM Memorandum MTG Meeting Minutes OPC Opinion of Probable Cost PRP Proposal PRE Presentation RPT Report RFI Request for Information RFP Request for Pricing RTC Response to Comments SCH Schedule SOP Stand. Operating Procedure SOW Scope of Work TRA Transmittal TRK Tracking

The Discipline ID exists to separate and group documents together that are created by the different disciplines. The Discipline ID should first be based upon subject matter, and then if discipline overlapping occurs or it is unclear as to which discipline the document applies, it should be based on the Author of the document.

A Architecture B Accounting C Civil E Electrical F Fire Protection G Geotech H Human Resources K Marketing L Landscape M Mechanical N Environmental P Plumbing Q Legal S Structural T Transportation V Survey

Section 1 // Page 10 < < <