FY 14-15 Adopted Budget

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FINANCIAL AND ADMINISTRATIVE SERVICES

PROGRAMS

2012-13

2013-14 Budget

2014-15 Adopted

2015-16 Projected

Actual

Administration

Provides financial management for all City funds and transactions; administers debt policies; develops long range financial plans and oversees internal controls, financial policies and procedures.

Appropriation

640,328

679,690

706,573

718,675

Full Time Equivalent Positions

4.500

4.170

Accounting

Maintains an accounting system in accordance with generally accepted accounting principles; provides payroll and related services along with capital asset and contract management.

Appropriation

489,751

581,421

598,515

614,892

Full Time Equivalent Positions

Central Contracting

Supports bidding and contracting functions for professional and other services across the organization. Services include bid specification development, conducting bids and requests for proposals, contract development, contract execution, grants management and certain functions of M/WBE Program compliance.

Appropriation

134,801

139,636

123,242

126,407

Full Time Equivalent Positions

1.500

Collections

Prepares all required notices/invoices and collects all City revenues including business privilege licenses, parking tickets, assessments, user fees and utility payments, including Stormwater, Water and Sewer and Solid Waste payments.

Appropriation

1,233,676

1,287,902

1,327,769

1,357,734

Full Time Equivalent Positions

15.500

Financial Reporting

Prepares reports on the financial condition of the City, including the Comprehensive Annual Financial Report and reports for State agencies; Provides grant management assistance, monitoring of the City’s debt portfolio and coordinates the risk management program. Coordinates the audit function.

Appropriation

281,430

284,253

285,161

295,167

Full Time Equivalent Positions

3.500

3.350

Purchasing

Purchases materials, supplies and equipment for all City departments; awards purchase and service agreements; conducts the bidding process for all contracts except construction contracts; arranges and conducts the sale of surplus property.

Appropriation

356,760

389,209

328,350

342,469

Full Time Equivalent Positions

Provides cash and investment management to meet the City’s liquidity needs along with preservation of principal balances; provides accounts payable and accounts receivable services and supports electronic commerce initiatives for banking and cash receipts/disbursements. Treasury

Appropriation

531,362

528,301

492,812

504,683

Full Time Equivalent Positions

7.550

7.050

6.920

Adopted FY 2014-15 Budget

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