Professional Etiquette

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E tiquette

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In addition to your words, your first impression is a combination of your writing, your appearance, your attitude, and your actions. When you’re a job seeker, you need to make a positive first impression. The information and tips below help you to do that. Talk with a career team member for more information.

In Writing – Your Networking Pitch Email 1. Begin with their name. “Dear…”  Try to find contact name; avoid “Sir or Madam” or Dear Dr. Madsen,

“To Whom It May Concern.” can be helpful in identifying a specific person to write to. 2. Identify how you found the contact whether through a friend, a website, a directory, etc. 3. Identify yourself . Mention your major and most recent position or other pertinent information. Keep it short. 4. Mention why you are contacting them .  Be specific, but not too demanding. 5. Mention what you are wanting out of the communication , usually a meeting. List specifically the format and time you’d like to meet.  Set times that work for you; give options that you are comfortable with. Remember, if you invite someone to coffee, you are expected to pay. 6. End it. Maintain professionalism. Always be grateful.

General Format Name  Major  How you fit in with the company  What type of job are you looking for and when  Lead into a question Now it’s your turn. This should help get you started… “Hello, my name is ___________, and I am a (year in program/alumnus of UNCG) (majoring in/with a degree in) ___________. Recently, I have been (working/interning/volunteering) with ___________ in the ___________ department to gain experience in ___________. My strongest interests lie in (teaching/management/CIS)- ___________, so I’m looking for a (summer/currently looking/ post graduation) position in ___________. I’m particularly interested in (company name or industry) because of ___________ and find your company’s (enter research findings—new market openings, business strategies, community involvement, etc…) particularly interesting. Could you tell me about how this will affect employees in (position of interest)?—or other relevant question.” I hope this email finds you well. Sara Eltabib, a classmate of mine at the University of North Carolina at Greensboro, recommended that I reach out to you in regard to your work with the city of Asheville. As a member of the GIS, Mapping, and Geo Technology Professionals on LinkedIn, I recently came across your profile. I am currently a senior geography major and am concentrating in GIS. During my time at UNCG, I worked for the National Park Service in Yosemite National Park as an intern. While there, I increased my skills in mapping. Recently, Sara and I were discussing my career goals and she thought you would be a great person to speak with in regard to urban planning, another interest of mine. I was hoping that you might have some availability to speak with me. Might you be available for a short phone call at some point next week? I am free on Monday and Wednesday mornings before 11am and on Tuesday and Thursday afternoons after 2pm. Would you have a 15- minute timeslot on Monday, April 15? If that is not a good time, I would be happy to work around your schedule. Thank you in advance for your time. I look forward to hearing from you at your convenience. Please feel free to reach me at this email address or by phone at 410-234- 9270. Sincerely, Jacqueline Jobseeker

In Speech – Your 30-second Commercial Networking takes place every day. You should be ready anytime, anywhere. When approaching recruiters at a career fair or answering that first interview question “Tell me about yourself”, or

when meeting new people in your everyday world, you should have a clear and precise response. You have less than 5 minutes to make a connection. The more prepared you are, the better you will be able to sell yourself. Preparing a 30 second “commercial” about you can help break the ice and get the interaction started in the right direction. Once you have your commercial, practice! With maintaining good eye contact, good posture and positive body language, you will make a positive, memorable and confident impression. That’s the goal!

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