PowerPoint Presentation

Purchase to Pay – Goods Receipt

A goods receipt is the transaction that is processed on E1 when we have received the goods/service(s) The goods receipt should be entered only when we have received the goods/services If an invoice is received and it is a lower value than the receipt, and the supplier remark field has not been populated to indicate invoice number/delivery number etc, then the AP Processor will contact the PO raiser to ensure it should be matched. This is necessary for the following reasons: Goods Receipted Not Invoiced (GRNI) is reconciled by the GL Team who will chase the business for receipts entered without any invoice after a 3 month period So why contact the business if invoice value is less than goods receipts value?

The receipt also facilitates as “authorisation for payment”

It is very common

In this instance the

Once invoice has

Payment will not/can not be made before receipt has been actioned for suppliers that are wrong “receipt”

The result is

been matched and

working on multiple

an invoice being

could be matched

paid, it cannot be

projects to quote the

paid in error

The receipt creates the GL entry within the PO’s Cost centre/account code wrong PO number. to t e wrong invoice

“unmatched”