5210601S Payroll PPM

Work Process Instruction (WPI)

City of Raleigh Public Utilities Department

SUBJECT

NUMBER

REV

EFFECTIVE DATE

Page 1 of 11

Payroll Process Step 4 Finalizing Payroll (Monday Morning)

WPI.5210 .601.2018.04

1/1/19

SUPERSEDES

PREPARED BY

APPROVED BY:

Thomasina Barnes

1.0

Purpose : 1.1

To provide guidance for finalizing Payroll for Public Utilities.

2.0

Scope

3.0

Records

4.0

Associated Documents 4.1 Absence Query

4.1.1 Query created by PeopleSoft that lists employee leave requests

4.2 Time Approver Query 4.2.1 Query created by PeopleSoft that lists employees and their time approvers 4.3 Payroll Spreadsheet Notes 4.3.1 Excel spreadsheet that includes notes of every correction/adjustment that is made to a timesheet, as well as reminders of answers needed from supervisors 4.3.2 Spreadsheet is created and maintained by the fiscal analyst and/or specialist

5.0

Definitions 5.1

PU – Public Utilities T – temp employee R – regular employee

5.2 5.3

5.4 Combo Codes – codes that differentiate between the fulltime/part-time budgetary salary accounts. 5.5 Pushback/Denied/Approved – supervisor actions regarding leave requests 5.5.1 Reasons – employee did not complete the leave request correctly, wrong leave type was entered, request no longer needed, coverage needed for employee on day of request (understaffed). 5.6 Submitted – employee action regarding leave requests; needs supervisor approval

6.0

Responsibility 6.1

Fiscal Analyst Fiscal Specialist

6.2

7.0

Tools, Gauges, Fixtures 7.1 PeopleSoft

PRINTED COPIES ARE UNCONTROLLED

37