5210601S Payroll PPM

Work Process Instruction (WPI)

City of Raleigh Public Utilities Department

SUBJECT

NUMBER

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EFFECTIVE DATE

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Payroll Process Step 4 Finalizing Payroll (Monday Morning)

WPI.5210 .601.2018.04

1/1/19

SUPERSEDES

PREPARED BY

APPROVED BY:

Thomasina Barnes

a supervisor has added time to a timesheet (meaning their names appear on the approval screen, but not on the spreadsheet notes). If a correction was made, go to the employee’s timesheet to see what correction was made by the supervisor. Approve the timesheet (check mark in the box), but DO NOT write the correction on the spreadsheet notes document.

9.7.14 Look at the Excel spreadsheet for all corrections to be in the approver screen NOTE: For example, if a supervisor entered an in/out time for an employee over the weekend, it should appear in the approver window to be approved. 9.7.15 Place a check mark in the checkbox next to the employee if everything looks good 9.7.15.1 See the note below if there is an issue on the employee record NOTE: If there is an issue with the employee record, proceed to the timesheet tab. 3.Click on the payable time tab (any adjustments made should appear under payable time tab) Reasons to view timesheet tab include: Time reporting code being switched from call back to regular (system calculates pay according to reporting code); overtime was worked and the supervisor approved 8 hours of time (4 hours of premium should appear). A check mark can be placed in the box next to the employee name on the approvals screen, if adjustments appear correctly under the payable time tab. 9.7.16 Mark through the name on the spreadsheet, and go to the next person in the approvals screen 1. Type in the employee’s id 2. Click on get employees

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