5210601S Payroll PPM

Work Process Instruction Appendix (WPIA)

City of Raleigh Public Utilities Department

SUBJECT

NUMBER

REV

EFFECTIVE DATE

Page 2 of 10

Additional Tips and Notes about Clockers

WPIA.5210 .601.2018.01

1/1/19

SUPERSEDES

PREPARED BY

APPROVED BY:

Thomasina Barnes

7.0

Tools, Gauges, Fixtures 7.1 PeopleSoft 7.2

Microsoft Excel 2016 Microsoft Outlook 2016

7.3

8.0

Safety Requirements 8.1 Not applicable

9.0

Instructions 9.1

PC Users versus Clockers 9.1.1 PC users have a pre-populated schedule on their timesheet in Peoplesoft. 9.1.1.1 Adjustments are only made if an employee works overtime or offsets their schedule for the week. 9.1.2 Clockers have a day to day timesheet with in and out times. 9.2 Meal Periods 9.2.1 Lunch is automatically a part of their assigned schedule 9.2.2 If a clocker is scheduled from 6:30 am – 3 pm; there is a built-in lunch in which the system will deduct .50 for lunch from the total punch time 9.2.2.1 For example, the in/out times may appear to add up to 8.5 hours, but once lunch is deducted; payable time will show 8 hours. 9.2.2.2 Be sure to check payable time to see if the lunch was deducted properly. 9.2.3 If time is worked on the weekend, a lunch period must be manually entered if an employee works more than 8 hours. 9.2.4 If an employee works hours that are not within their assigned schedule, lunch will not be deducted properly. 9.2.5 If an employee is scheduled to work from 6:30 am – 3 pm, but a supervisor asks them to work from 3 pm -11:30 pm; lunch may not be deducted because it is a part of the employee’s assigned schedule, and therefore the punch times won’t match up. 9.3 Swiping in and swiping out 9.3.1 When employees clock in, there are clock in/clock/out button, as well as meal in/meal out buttons. 9.3.1.1 If an employee pushes the meal in button when clocking in for the day, the swipe time will appear in the meal time area on the timesheet. 9.3.1.1.1 The fiscal analyst will cut the time out of the meal area and paste it in the correct time slot.

PRINTED COPIES ARE UNCONTROLLED

49