Club_Officers_Handbook_2016

RURITAN CLUB MEETING PROCEDURE Start On Time. 1. Call to order ‑ president. 2. Song : “America” ‑ club members. 3. Invocation ‑ chaplain. 4. Meal (during meal: welcome new members; reading of minutes; roll call by first names or nicknames; and announcements). 5. Approval of secretary’s minutes. 6. Objective Committee report ‑ vice president, as chair, will report on progress being made by various standing committees from information given by committee chair, or may have each committee chair make own report. 7. Report of special committees ‑ committee chair. 8. Report of board of directors ‑ secretary. 9. Report of treasurer ‑ treasurer. 10. Unfinished business ‑ secretary will provide president with a list of unfinished business, taken from minutes. 11. New business ‑ secretary will provide president with a list of possible new business, taken from communica‑ tions or correspondence received from the district or Ruritan National during month, and from provisions in the bylaws of local club. (Use form in secretary’s book.) 12. Program and entertainment. 13. Pledge of allegiance to flag and adjournment. Stop On Time.

Important Note

The materials in this book replace any previous editions of any Officer’s Handbooks. Please destroy any existing copies of previous editions. Changes from previous editions reflect new National Board of Directors action or policies. The Ruritan National Club Bylaws and the Ruritan National Bylaws are both included in this book. National Bylaws were amended January 2014 and the Club Bylaws were amended August 2014. District Bylaws are also included and amended August 2015. Even if your club does not formally adopt these new documents, these ARE the documents that will govern your club until the National Board of Directors or delegate action at a Ruritan National Convention changes them. At that time the new documents will govern your club, even if this version of the Officers’ Handbook is still in use. NOTE: Clubs who have arranged for special variances from these documents, with properly documented action of the National Board of Directors, may continue to abide by those variances, providing they do not conflict with current national policies.

Ruritan National Office

5451 Lyons Road, P.O. Box 487, Dublin, Virginia 24084 Toll Free (877) 787-8727 FAX: (540) 674-2304 EMail: office@ruritan.org Office Hours: 8:00 a.m. - 4:30 p.m., Eastern Time, Monday-Friday Ruritan National Foundation: Toll Free (877) 787-8727 #302 Fax: (540) 674-2304

This Edition for 2016 In addition to general, minor editing changes, the following items have changed in this handbook - reflecting changes in policy and procedure by Ruritan. The governing documents at the end of this book reflect all changes in the past year. The District Bylaws were amended at the Ruritan National Board of Directors August 2015 meeting. All Ruritan handbooks and brochures are available to download as PDFs free at http://ruritan.org or by sending an e-mail to service@ruritan.org. The National Board of Directors approved a new award: Outstanding Club Secretary Award. See page 84 for qualifications. Instructions on how to apply for a Ruritan National Foundation Educational Grant. See page 68.

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Revised 8/2016