Club_Officers_Handbook_2016

Now Featured in the MMS

Keep Track of Service Hours on the MMS Did you know that the Member Management System (MMS) has a method for tracking your service hours? Club projects can be set up by one club member and then under each club member’s information and hours can be tracked. NOTE: Create the project ONE TIME under ONE member and it will show up under all the other club members. The member can personally enter the data or club officers can

If I conduct face-to-face trainings, can I record those scores and completions on the MMS? Yes, starting in the fall of 2010, District officers and above can go under a member’s training profile and add a club officer training and a date taken. Once you hit “update” it shows as a completed training and does not differentiate between face-to-face and on line training. Who can delete a training record?

The same people who can create a record, district officers and above. Before the record is completely deleted, the operator is asked, “are you sure?” I like the CBT material but all of our officers don’t have access to computers. Is the material available in another format?

go into each member’s records and update the information. Later – the club officers can pull a report of projects and hours based on any date range. The key is to get all of the hours into the MMS under each volunteer/members’ name.

Club Officers Can Update Their Club Information on the MMS

Each district’s Leadership Development Coordinator (or District Governor – depending upon who received the training material shipment) has a CD with the CBT material presented as PowerPoint slide shows. They also have hard copies of each test. Feel free to show the slide shows in a group setting and distribute the tests as another option for offering training. Test keys showing the correct answers are also provided to LDCs but they should not be distributed to others as it would provide an unfair advantage to anyone using them to take the CBT test modules on line. How often must I renew my training? The requirements for being a Blue Ribbon Club are that club officers review training material every year. Therefore, to be in compliance with these requirements, even if you are repeating a club office, your most recent training date must fall between the time you took office in the fall and the next March 1. When you take the training a second time, both dates show on your training profile. The training I need isn’t available on the MMS yet? Modules are being developed every year – if the office you hold doesn’t have an MMS module available this year, it may have one in the near future. You can check back from time to time to see. District officer modules are coming soon. What is contained on each module on the CBT? Part I – Duties of the Specific Office Part II – Ruritan Calendar Year and Meeting Procedure Part III – Sample Ruritan meeting information Part IV – Ruritan Child Protection Policies

Did you know that YOU can keep your club meeting, location, and website information current? That’s right, club officer’s can review their club information page and make sure the meeting times, locations, etc. are current. There is even a place for GPS coordinates (which can be obtained through Google maps or some other on line program). And if you provide a link to your club webpage – it will AUTOMATICALLY populate the list of club sites on http:// ruritan.org To get to the club info page click on the club name in the upper right corner of your club’s MMS page. Who Are My Club and District Officers? Make sure every new club member is introduced to the MMS soon after joining. He or she can review information and make sure e-mail addresses, phone numbers, military service, spouse’s name and other important information is updated. As soon as you add a newmember – if you include an e-mail address – they will be sent an e-mail with their log-on information for the MMS. Once they are on their

i n f o r ma t i o n page – an icon allows them to see all of their club, district and national officers.

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Revised 8/2016