AgendaBNFCF Board Meeting October 222018

BOARD OF DIRECTORS MEETING MONDAY, OCTOBER 22, 2018

Conference Call Number 605-475-3215 Passcode 351406#

AGENDA

4:30 PM

Invocation

Debbie B

4:32 PM

Approval of 3/26/18 Board Meeting Minutes

4:35 PM

Proposed Pro-Am Golfer Gifts & Apparel

Travis

4:50 PM

Proposed 2019 Budget

Austin L

5:05 PM

Pros & Cons from February 2018

5:20 PM

Opening Ceremony Ideas

Mike L/Sarah

-

Saturday: Honor Bobby Nichols

- Sunday: Lauren Book from Lauren’s Kids

5:35 PM

Piper Program

Barb/Dick B

- Week I November email to Pipers with decal - Week II November letter to all FCC members with decal

5:45 PM

Auction

Gerry

5:55 PM

Miscellaneous

Mike L

-

Pro-Am on-line registration

- Review of Board Meeting dates including Dec 3 photo - Raffle Ideas - Need practice round tickets to The Masters

6:00 PM

Motion to Adjourn

2018 Nichols Cup

Pro

Con

Auction Preview

Wine Pull

Logistics of wine pull monies Could have used more wine

- - - -

Fun, well received Signage, placement

Too many auction items caused confusion Too many people in charge of silent auction

Well-advertised

Wrapping of bottles

Sat & Sun items out together

New members learned about us

- Caused confusion

Kicks the weekend off in a positive way Auction item info received in advance

- Added time needed for Sat setup

“Why can’t I start to bid on Sat items?”

Nichols Cup Neighborhood Celebration

Sarah & the National Anthem

Long buffet lines

25 children with flags

Carving station slowed the food line

The video prior to the children’s entrance

Long dessert station line Storage of auction items

Energy in the room

Chairs all the same type

Misplacement of auction item box/info

Dancing commenced by 9:15 PM

No auction/sponsor comm. list in program

Mike’s energy & enthusiasm

Cost of band vs. a DJ?

Flow & pace

Confusion on member charge when guest wants to pay. Maybe charge Gesture account

Jeff Diggs recognizing tennis winners

Pictures of the tennis winners on the screen

People told no for a table of 12

Emailing a preview of auction items

Seating chart challenges Lights were on for video

Tito’s bar & ice sculpture

Special needs results

Did not call people by table # for buffet Sunday auction items out on display Premier Section needed better display Too many silent auction items Silent auction aisles too narrow Silent auction items not set up by category No advance design plan Bidders did not know more info was avail if they scrolled down on their phone

On time

Location of raffle

Sunday Night

Video

Up against it time wise for set up

Francisco being there

Items not categorized

Francisco describing paintings

Expensive drinking glass rental charge Too many silent auction decision makers Too many unpaid local golf pros attended FCC employees handled auction check out

Johnny Bench sport coat presentation

New & exciting live auction items

Different theme than Sat night

Recognizing Principal of the Year

Room too hot

Room set up

Short rib meat selection

Mike’s energy & enthusiasm

Too many silent auction items

Bar service

Better presence of Premier Section Clogged silent auction aisle ways No BNFCF staff shirt for food servers Maybe “flip the tent?” – Sarah idea Better location for Progress. Dinner sign

Flow

On time

Location of raffle

Monday

Bobby Nichols grandchildren for raffle

No television coverage

New trophies Food

Chip Beck golf clinic Travis’ commentary Fox Sports radio talk show News-Press coverage earlier in the week

Tennis Tournament

Hands down best BN tennis event ever. Winners were announced at Saturday’s party

Blayne and staff took over all Food and Beverage for the entire day. (Breakfast and lunch). Professional photographer to capture all pictures and winners so we could instantly have them at party. Timing of all tennis play (tournament) was right on spot. Fantastic weather and just overall a great day. Cons. Communication of party (rsvp) to front desk better. When should we start telling key volunteers to start their duties? Example Tennis goody bag. Should we have a kids division?

BOBBY NICHOLS-FIDDLESTICKS FOUNDATION, INC. STATEMENTS OF REVENUES AND EXPENSES

Fiscal YTD

Budget

$

%

8/31/2018 8/31/2019

Change Change Notes

Revenue

Event

Auction

Live

Saturday

119,650.00 $

100,000.00 $

(19,650.00) $ -16.42% (12,500.00) $ -4.00%

Sunday

312,500.00

300,000.00

Total Live

432,150.00

400,000.00

(32,150.00) $ -7.44% Number offered by the committee, allocated to the individu

Silent

Saturday

30,115.00 59,950.00

30,000.00 50,000.00

$ $

(115.00)

-0.38%

Sunday

(9,950.00)

-16.60%

Total Silent

90,065.00

80,000.00

(10,065.00) $ -11.18% Number offered by the committee, allocated to the individu

Total Auction

522,215.00

480,000.00

(42,215.00) $ -8.08%

Appeals

Saturday

56,300.00 111,200.00

56,300.00 111,200.00

$ $

- -

0.00% 0.00%

Sunday

Total Appeals

167,500.00

167,500.00

$

-

0.00%

Progressive Dinner

19,500.00

20,000.00

$

500.00

2.56%

Wine Pull

2,200.00

2,500.00

$

300.00

13.64% Rounded up.

Raffle

34,610.00

35,000.00

$

390.00

1.13% Rounded up.

Golf Entry Fees

Paid Golf Entry Fees

161,000.00

161,000.00 87,000.00

$ $

- -

Held flat, not sure an increase is worth it, it won't move the

Plus Comped Sponsor Golfers 87,000.00

Total Golf Entry Fees

248,000.00

248,000.00

$

-

Gala Tables

2,300.00

2,300.00

$

-

Sponsorships

Title

75,000.00 60,000.00

75,000.00 60,000.00

$ $

- -

Used the prior year numbers based upon Kevin and Matt's

Presenting

Principal Platinum Diamond

25,000.00

25,000.00

$ $ $ $ $ $ $ $ $ $ $ $

- - -

160,000.00 105,000.00 72,100.35 15,000.00 82,370.30 51,500.00 25,969.50 8,120.00

160,000.00 105,000.00 72,100.00 15,000.00 82,370.00 51,500.00 25,970.00 8,121.00 680,061.00 (87,000.00) 593,061.00

Gold

0.35

Silver Ruby

-

0.30

Emerald Quartz Copper

-

(0.50) (1.00)

Total Sponsorships

680,060.15

(0.85)

Less Comped Sponsor Golfers (87,000.00)

-

Sponsorships, net

593,060.15

(0.85)

Tennis

3,660.00

3,500.00

$

160.00

Simply rounding.

Total Event Revenue

1,593,045.15

1,551,861.00

(41,184.15) $ -2.59%

Other Revenue

Membership Dues

Individual

11,850.00 71,750.00

11,850.00 75,000.00

$ $

-

Family

3,250.00

4.53%

Total Membership

83,600.00

86,850.00

$

3,250.00

3.89% Not a scientific number, just a goal.

Contributions

51,791.00

12,000.00

(39,791.00) $ -76.83% Reflects removing the special contribution by Howard Mos

Memorial Contributions

2,750.00

2,500.00

$ $

(250.00)

Rounded down slightly.

Interest

353.48

400.00

46.52

Total Other Revenue

138,494.48

101,750.00

(36,744.48) $ -26.53%

Total Revenue

1,731,539.63

1,653,611.00

(77,928.63) $

Cost of Event Revenue

Auction Items

48,837.58 70,858.00 23,941.00 152,281.74

50,000.00 71,000.00 24,000.00 153,000.00

$ $ $ $ $ $ $

1,162.42

2.38% Rounded

Prizes and Gifts

142.00

0.20% Held flat for now

Auctioneer

59.00

Rounded up, once we agree on revenue, we can calculate

Food, Beverage and Banquet Catering

718.26

Rounded, probably needs to go up.

Golf Fees - Greens and Carts

17,600.00

17,500.00

(100.00)

Insurance - Special Event

1,720.00

1,800.00

80.00

Equipment Rental

125,865.72

126,000.00

134.28

Rounded, should discuss.

Professional Golfer Fees

73,600.00

74,000.00

$ $ $ $ $ $ $ $ $ $ $ $ $ $

400.00

Rounded, should discuss.

Other Event Expenses

-

Credit Card/PayPal Fees

22,698.75 3,300.00 6,481.60 8,589.95 11,505.42 7,835.75 2,467.94 1,660.00 8,262.51

23,000.00 3,300.00 6,500.00 8,600.00 11,500.00 8,000.00 2,500.00 1,700.00 5,000.00

301.25

Entertainment

-

FCC Labor and Fee Photography/Video

18.40 10.05 (5.42)

Printing

Professional Fees

164.25

Shipping

32.06 40.00

Signs

Supplies

(3,262.51)

-39.49% I recollect we had one time expenses here, will confirm wit

Travel

230.93

250.00

19.07

Other Event Expenses

73,032.85

70,350.00

(2,682.85)

-3.67%

Tennis

452.00

500.00

48.00

Total Cost of Event Revenue

588,188.89

588,150.00

$

(38.89)

-0.01%

Total Revenue, less of Cost of Event Revenue

1,143,350.74

1,065,461.00

(77,889.74) $

Administrative Support Expenses Bank Fees

313.61 822.18

325.00 800.00

$ $ $ $ $ $ $ $

11.39

All were simply rounded in this category.

Internet

(22.18)

Insurance - Liability

1,358.00

1,400.00

42.00

Postage and Shipping

848.73

850.00

1.27

Printing

2,001.50

2,000.00

(1.50)

Professional Fees

15,862.50

16,000.00

137.50

Supplies

834.63

835.00

0.37 8.00

Storage Rent

1,692.00

1,700.00

Total Administrative Support Expenses

23,733.15

23,910.00

$

176.85

Charitable Contributions

Abuse Counseling Treatment Center

425,000.00 425,000.00 127,000.00

Childrens's Advocacy Center

Blessings in a Backpack Copper Cannon Camp

8,000.00

Cincinnati Scholarship Fund/Johnny Bench Foundation 15,000.00 Liberty Youth Ranch 100,000.00

Total Charitable Contributions

1,100,000.00

1,041,000.00

(59,000.00) $ -5.36% Simply a mathematical result of the numbers above. Plug

Total Administrative and Charitiable Contribtution Expense 1,123,733.15

1,064,910.00

(58,823.15) $ -5.23%

Net Revenue

$

19,617.59

$

551.00

(19,066.59) $

The result is $100,000 less than prior year all due to reven In summary, the changes are $60,000 less revenue (prima

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Thank You Letter

BOARD CONTACT

MINIMUM BID

LAST YEAR MIN BID

LAST YEAR SOLD FOR

LAST YEAR NIGHT NIGHT COMMENTS

WINNING BID

WINNING BIDDER

BOBBY NICHOLS-2019 SILENT AUCTION ITEMS

FMV

COST DONOR

1

updated 10/18/18

2

3

Silent Auction Items 1 Wine, case with wine tools: "Its all about the Children"

4

John Burns

Adults Only Adults Only Adults Only

5

2 1 Tap Beer Dispenser

$900.00

Mary & Rick Powers

6

3 Hiumidor, Lighter, Cutter, Cigars

Gerry & JacqueWolken GW has

$

100.00

$

500.00

Sun

7

4 Digital Photo of Long Mean 18th green 5 Watercolor painting of Fiddlesticks clubhouse

John Burns John Burns John Burns

Art Art Art

8

9

6 Poster of 9th and 18th Greens prior to St Andrews and the bridge

10

7 Natl Geographic Journeys of a Lifetime Book

Jim & Michelle Romano Jim & Michelle Romano Jim & Michelle Romano

Baskets Baskets Baskets

x x x

11

8 Seafood Favorities small cook book

$8.99 $8.99

12

9 Taste of the Low Country Small Cookbook

13

10 Popcorn Machine with Cart

$400.00

Mary & Rick Powers

Housewwares

14

11 Ladies Bedat Watch

$3,500.00

Anonymous

1,000.00 $

1,500.00 $

Sun P

Jewelry

15

12 5 Garth Brooks World Tour Ball Caps

Marty Slayton Marty Slayton Marty Slayton Marty Slayton Marty Slayton Marty Slayton Marty Slayton Marty Slayton Marty Slayton Marty Slayton Marty Slayton Marty Slayton Marty Slayton

Memorbilia Baskets Memorbilia Baskets Memorbilia Baskets Memorbilia Baskets Memorbilia Baskets Memorbilia Baskets Memorbilia Baskets Memorbilia Baskets Memorbilia Baskets Memorbilia Baskets Memorbilia Baskets Memorbilia Baskets Memorbilia Baskets

16

13 Garth Brooks Bag

17

14 Garth Brooks World Tour Small Fleece Blanket

18

15 4 Garth Brooks Sweatshirts 16 9 Garth Brooks T Shirts 17 10 Disc Garth Brooks Set 18 5 DVD Garth Brooks Set

19

20

21

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19 Garth Brooks Man Against Machine Disc

23

20 Garth Brooks Mug

24

21 Trish Yearwood Tumbler

25

22 Trisha Yearwood Prizefighter Disc

26

23 Trisha Yearwood Body Mist 24 4 Trisha Yearwood T Shirts

27

28

25 Guitar autographed by many different artists.

Gerry & JacqueWolken GW has

Memorbilia

29

26 "Doug Sanders Invitational" singed photo of Bobby Nichols, George Strait, Clint Eastwood and Doug Sanders

John Burns John Burns John Burns John Burns John Burns John Burns John Burns John Burns John Burns

Memorbilia Memorbilia Memorbilia Memorbilia Memorbilia Memorbilia Memorbilia Memorbilia Memorbilia Memorbilia

30

27 "Class of 59s" PGA-LPGA (collage of photos 28 Small framed signed Bobby Nichols picture 29 Small framed signed Bobby Nichols picture

31

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30 Piper in glass cube

34

31 Signed photo Bobby Nichols 50th anniversary of his PGA win 32 Gold Plated Golf Ball signed by Arnold Palmer and Jack Nicklaus

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33 First Masters Field Photo Augusta National 1934 34 Coin bank and Golfer with Caddy Putting scene 35 1990 Ryder Cup team autographed cards

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GW has

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TRAVEL ALLOW DONOR

MINIMUM BID

SELLING PRICE

NIGHT

PURCHASER COMMENTS

BOBBY NICHOLS-2018 AUCTION ITEMS

FMV

COST

1 2 3 4 5

Updated 10/18/18

Live Auction Items

1 Pin flags (2) from Columbia Country Club where Bobby won PGA championship 2 Cruise on Crystal Cruise all inclusive for 2 in a Deluxe Stateroom for 8 days

Kevin McGrath Crystal Cruises Preferred Travel

6

$12,500.00

12,000.00 $

7 8 9

Gillette

3 2 Masters Badges 4 day, room for 5 nights

$3,300.00 Room

10 11 12

Wine Pull 2 nights?

Fri

Burnside, Lancellot?? Manone??

Sat and Sun

Progressive Dinner for ??? Tickets $500???

13 14 15

2018 – 2019 BOARD MEETINGS

** All dates are on a Monday. We will meet from 4:30 - 6:00 pm except for February 4 due to the 1 pm United Way Scramble. We will meet from 9:00 - 10:30 am on this day.

October 22

November 5

November 19

December 3 BOARD PHOTO

December 17

January 7

January 21

** February 4

March 11

March 25 (Followed by Annual Meeting)