HR Insider Newsletter 2020 Summer edition

Summer 2020

Benefits OPEN ENROLLMENT STARTS AUGUST 17, 2020 VIAADP

Dependent Care Assistance Program (DCAP) election. Changes to your DCAP election mid-year are permitted if you have experienced a qualifying life event. You may have experienced a qualifying life event that allows you to increase or decrease your election if: • You experience a change in employment status for you, your spouse or dependent • There is a change in cost or coverage of your dependent care services The change to your account must be consistent with the reason for the change. For example, if a dependent care provider is no longer providing care (i.e., before/after care/daycare closes, summer day camp cancels or care is no longer needed) the election can be reduced. Similarly, if you need supplemental child or adult care due to an increase in hours worked, you may increase your election. For more eligible dependent care expenses please re- view the Summary Plan Description on page 11. If you need to submit a Qualifying Life Event, please contact Hilda Campos to submit a change.

Our annual open enrollment period will be taking pla- ce August 17, 2020 through September 11, 2020 for benefits effective October 1, 2020. As you all may know, open enrollment is the period in which you may make changes to your medical, dental, life, or volun- tary benefits. Due to COVID-19 and in an effort to sta -

You will be able to review each of your elections and will be given options to keep, drop or add benefits. Enrollment forms will not be required for you to com- plete unless making a change to one of your benefits (i.e. adding a dependent or enrolling in a benefit that you previously declined).

ying safe, our annual open enrollment sessions where we invite representatives from our carrier groups will not be taking place. Instead, hyperlinks to informational videos on the various heal- th and optional plans will be placed in ADP for your viewing. Online Enrollment This year’s Open Enroll- ment period will be conduc-

Whether keeping the same benefits or making changes, all employees are required to complete their enroll- ment through ADP. In the meantime, you may review the current benefit options via SharePoint. The Human Resources Ad- ministrator is available to answer any questions and

Retirement ICMA 2-STEP FRAUD PREVENTION

ICMAVIRTUALAPPOINTMENTS Even in a world of social distancing, your ICMA-RC representatives are still available to help you reach your retirement goals. Schedule an online session via your computer, tablet, or smartphone. Get help with: In an effort to increase security measures, ICMA is now requiring a two-factor authentication each time you log in to your account. After entering your username and password, a security code will be sent to your email address or telephone number on file. You will then be requi - red to enter the security code everytime you log in to your account. These security measures also apply when using the ICMA app.

ted completely online through ADP. As in previous years, when logging in to ADP on the first day of open enrollment, you will be greeted with a pop-up messa- ge asking you to start your Open Enrollment session.

more information will be sent out as we approach the month of August. Please be on the lookout for emails from Hilda Campos.

2020 CARES ACT & MID-YEAR ELECTION CHANGES As the country continues to feel the impact of COVID-19, the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), brings some much-needed relief for employees participating in the EAA’s Health Reimburs- ment Account (HRA), Health Flexible Spending Act (HFSA) and Dependent Care Assistance Program (DCAP). The CARESAct repeals the Affordable Act requirement that over the counter (OTC) drugs and medicines must be prescribed in order to be reimbursed under FSAs. This means that you can use your HRA/FSA card to pay for or receive reimbursement for OTC drugs and medicines without a prescription from a doctor. The CARES Act also

• Managing your account online using Account Access and TextAccess; log in at www. icmarc.org/login. • Developing a retirement-savings strategy • Reviewing your investment options • Accessing online educational resources at www.icmrarc.org/learn • Other questions you have about your retirement plan Schedule a virtual session today: Sallie Harborth Retirement Plans Specialist sharborth@icmarc.org (866) 822-3632

deems expenses for menstrual care (feminine hygiene) products as quali- fied medical expenses, which can be paid by either plan if participataing. This provisions are effective for expenses incurred January 1, 2020 or after. You can search for FSA-eligible OTC products by clicking HERE. DCAP Mid-Year Changes As more and more dependent care providers and schools respond to the call for social distancing, you may feel the need to make a change to your

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