HR Insider Newsletter 2020 Summer edition

Summer 2020

Training

require the EAA to create new information, do research or answer questions. The Act goes into effect when a person submits a written request (email, open records request form, etc.) to a governmental body (in this case, the EAA). Requests can be submitted via the EAA Open Records Center. Open Records Request Process An open records request will be sent to and handled by the records department. Per the Act, an agency must res- pond to a request promptly. If a request can’t be filled within 10 business days after the EAA received the request, the requestor must be informed of the latest date and time the EAA will provide the information. A request may also be sent to any EAA employee. Staff should forward the request to the records department to be processed or fill the request themselves. If the employee responds to the request, they are required to provide a copy of the original request and their response to the records department. If a requester calls you for information, please have them send you their request in writing before completing the request. When there is a records request that needs to be filled by an EAA employee, the Records Coordinator will assign the employee an Activity via the Open Records Center. For step-by-step instructions on how to complete an Ac- tivity, click HERE.

ONLINE TRAINING & DEVELOPMENT In addition to our “Stay Safe, Work Smart” safeguards and practices guidelines, we are also encouraging all employees to view a 15-minute training prior to retur- ning to the EAA office. Covid-19 Training for Em- ployees: A Healthy Workspace is a training that will provide a basic overview of expected work practices specific to Covid-19 including social distancing guide - lines, disinfecting equipment and surfaces, maintaining protocols in eating areas, handwashing and use of dis- posable gloves and face masks. It is our hope that we do everything we can to keep each other safe and as healthy as possible while working at the office in the weeks/months to come. To navigate to this training: Login to NeoGov, click on Learn, Course Catalog, and in the Search Courses window, type: COVID-19 Trai- ning for Employees: A Healthy Workspace.

list of available cour- ses and enroll right from home. NeoGov

NeoGov has over 1300 online pre-built courses for you to enroll. If you haven’t logged in to Neo- Gov, please contact Margaret Ross who will send you an email activation link. Texas Municipal League (TML)

Wellness RSLI WILLWRITING SERVICES COVID-19 has scores of people writing wills and ma - king critical estate planning decisions about who will be in charge of their medical care and finances if they’re ill and incapacited. Most people know that they need a will but aren’t sure how to write one. Thankfully, our Employee Assistance Program through Reliance Stan- dard Life Insurance (RSLI) offers legal support to assist in your estate planning and will preparation. What is a will? A will is simply a legal document in which you, the testator, declare who will manage your estate after you pass. Your estate can consist of big, expensive things such as a vacation home but also small items that might hold sentimental value such as photographs. Wills may also name an executor, name guardians for children, forgive debts and more. Having a will also means that you, rather than your state’s laws, decide who gets your property when you pass. RSLI Services include an initial assessment, and then an initial 60-minute in-office or phone consultation. If additional assistance is needed and the attorney is re- tained, you will receive a 25% discount on continued services. To request legal and financial services, con -

The Texas Municipal League Intergovernmental Risk Pool Online Portal provides loss prevention training opportunities. Course topics range from risk manage- ment, human resources, safety and law enforcement. Click TMLIRP to login and register for available cour- ses. New Horizons Corporate Membership New Horizons Computer Learning Centers EAA Coro- porate Membership will allow you to enroll in online instructor lead courses. Available course dates are pos- ted on the New Horizons Computer Learning Centers Website. Once you know the course date, complete the Request to Enroll form or send the information that’s on the form to registrar@nhsanantonio.com. The New Horizons administration team will get you enrolled in the course right away.

Due to COVID-19, onsite trainings remain cancelled until further notice. Once again, we encourage all em- ployees to sign up for webinars as they become avai- lable and continue to explore online training resources available thru Fred Pryor, Neogov, TML and New Ho- rizons. Please contact Margaret Ross if you have any questions or have difficulty registering and don’t forget to forward any certificates of completion for your per - sonnel file. Fred Pryor Learning Solutions Explore over 5,000 online courses ranging from ac- counting, communication, compliance, customer ser- vice, information technology, leadership, project and time management. Click Fred Pryor+ Website to see a

tact the EAP toll-free at 855-775-4357.

Tools and resources are also available online such as DIY document preparation through the EAP’s online resource center. This online center has templates that you may use for your will preparation. To access this tool, follow these directions to create your account. Then, from the home page, click on Legal/Financial Resource Center. HUMANA GO 365 Humana is offering the following webinars this month! Topic: Get connected for Points on the daily ! July 21st @ 12 PM Learn about verified workouts and how to leverage po - pular fitness wearables and apps to your advantage. Topic: How to stay social and upbeat July 23rd @ 12 PM Get inspiration for staying connected and learn about resources available to help you.

Records OPEN RECORDS REQUESTS, PIA, FOIA

The Texas Public Information Act (PIA) (Texas Government Code Chapter 552) and the Freedom of Information Act (FOIA) give the public the right to request access to government information. Under the Act, all government information is presumed open unless there is a specific exception to disclosure. Additionally, we as public infor - mation officers and providers cannot ask the requester why they want information. Information can exist in any format including paper, audio, microfilm, video and emails. However, the Act does not continued on next page

6 / 10

7 / 10