2016-2017 Committees Annual Report

DOCUMENT RETENTION COMMITTEE

MISSION ■ ■ Develop and annually update Document Retention Policy. ■ ■ Seek to educate employees and lead by example as to best document retention and file management practices. ■ ■ Address ongoing needs in regards to the sending, sharing and delivering of documents.

2016 YEAR IN REVIEW ■ ■ Participated in Back to Basics Day in terms of communicating about the new file structure ■ ■ Updated the Document Retention policy ■ ■ Updated the CAD Transfer form ■ ■ Participated with the QA/QC Committee in developing a policy on saving and discarding redlines ■ ■ Developed new terms and conditions for the FTP site ■ ■ Presented a training on using the FTP site ■ ■ Refined the policy on scanning files and plans