Time Management

Time Management THIS PRESENTATION IS BROUGHT YOU BY: ARMANDO LEE

Working Smarter, Not Harder!

 Managing time doesn’t mean to squeeze as many tasks as you can.  Its about simplifying how you work, doing things faster and relieving stress.  Important and Urgent Tasks to do first  Important but not urgent Tasks you can do later  Not important but urgent If possible delegate  Not important and not urgent You can skip this tasks

 “Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.  Paul J. Meyer

Who Are you?

 Chaos: Learned how to be successful doing things their own way but not on an organized way.  Identify what makes you lose focus.

 Focus: Is regularly frustrated by the inefficiency. Has it under control.

Complete most important tasks first.

 The key is to identify the two or three tasks that are the most crucial to complete and do those first. Devote your entire focus to the task at hand.

 This way your day will start with success and you can move on to other things.

Difference between Multitasking & Switch tasking.

 Multitasking: Doing multiple tasks at once but they are related to the same outcome.

 Switch tasking: Doing different tasks that aren’t related to the same outcome.

Learn to say NO

 Committing your time with different tasks will lead you to failure.  Only commit to those tasks that will fit your schedule.  Decide if it’s a priority or not.

Schedule your time

 Identify your best fit for a Calendar, Paper or Digital. (synch)  Time budget, avoid double booking, Never commit to a task or appointment before putting it into your calendar.  Check your calendar every morning an night to prepare for the day

ahead. Remember to prioritize.  Reward yourself. Motivation.

Set a time limit to complete your tasks.  The time constraint will push you to focus and me more efficient.  Leave a buffer time between tasks: Take a break.

Processing: The act of deciding WHAT the next step is, When you are going to do it, and WHERE its home is.

Space & Mind

 Space: Your workplace is your sanctuary. Organizing your space will increase your productivity and your time invested on each task.

 Mind: A clear mind is a healthy & productive one. Focusing on each task is not easy when your mind is not at the right place.

Summary

 Your productivity will improve  It will be easier to do tasks you get assigned with.  You will have more time.  Work related stress will drop.