MARCH 2018 BEACON

NCYC Regular Meeting Minutes

11 January, 2018

Page 5 of 7

Supplies – Dale Hall Dale discussed the concept of raising the cash prices for club items (i.e. drinks) for nonmembers, but members would use their cash cards, which would ring up the item at the normal price. This could help weekday and OD managers for the times we raise prices for special events (i.e. poker runs) or if we decided to charge higher prices for incoming rendezvous. Our POS system has the capabilities to do this. P/C Carroll asked how this would work for a member who wants to pay cash? Dale indicated the member would have to pay the higher price (can only get member price using cash card). P/C Carroll commented this penalizes members who only use cash. Additional discussion on this topic is planned for next board meeting. Transportation – Darryl Campbell No report. Fleet Captain – Ken Lipowski Confirmed for 2 of 3 rendezvous. St. Clair confirmed for June 15th-17th; we have all of pier 4. Additional docks are available if we need them. We are confirmed for as many boats as we want for GPYC on July 27th-29th. Not confirmed for Club Island. They have a conflict for the week we have scheduled and asked if we can do the of weekend Aug 10th-12th. Concerned, as it’s only a few weeks after the GPYC rendezvous. NEW BUSINESS Status of OD Manual/POS Manual for 2018 : Glen Nixon Darryl Campbell requested Glen add to the OD manual instructions to make sure Fins 2 and 3 are filled with gas at the end of the weekends, but not #1. Further discussion on manuals on hold until next month. Member request for wavier of work hours: Commodore, Randy Pagel Jan Parent and Don Reiss request waiver of work hours due to health issues. Glen Nixon motioned to approve, seconded by P/C Carroll. Motion Carried. Debbie will notify them. V/C Blackburn noted Jan was permanently waived at the 4/13/17 Board meeting. Debbie will inform both of the approval. Clubhouse inspections : Commodore, Randy Pagel Last year board approved licensed inspector to come out to look at clubhouse structure and integrity. Didn’t happen last year due to time constraints, but will be done this spring MOTION: Moved by TomMartin and seconded by Ron Draper to approve the expense for the builder to examine the clubhouse and provide comments. Motion Carried. Commodore, Randy Pagel Club has experienced challenges with incoming rendezvous, mainly incoming poker runs. Club damage is a big concern. Commodore Pagel distributed draft of suggested guidelines for these events that clearly explains our rules of behavior. Public gets invited to these events and sponsors leave and public is still there. Discussed various ways to mitigate the risks for these occurrences (i.e. security deposits). Intent is to remove the liability off NCYC and place on sponsor. The concept was agreed upon by all and will be kept for future discussion. Incoming Rendezvous rule proposal :