2024-28 Capital Improvement Plan

2024 2028 thru

Capital Improvement Plan City of Shakopee, Minnesota

I.T. Internal Service Fund

Department

Contact

Equipment

Type

IT-24-003

Project #

1

Useful Life

Project Name Software Purchases and Maintenance

IT Infrastructure

Category

2 Important-Provide Efficiencie

Accounting Code

Project Code

Priority

Fund I.T. Internal Service Fund

Status Active

Total Project Cost: $1,255,000

Description IT looks towards new software solutions to enhance business processes, improve the customer experience, and provide value through efficiencies. Software maintenance is also typically required for most software purchases. This fee is paid every year or after the initial purchased support term has ended. This maintenance allows our software environment to stay up-to-date on versions, features, and security.

Justification A majority of our software requires some form of software maintenance and licensing agreements from the vendor to remain current. Maintenance agreements typically includes phone support, ability to upgrade to the latest versions, licensing, and security patches for vulnerabilities. IT also looks for new software packages that will increase efficiencies in the city and works with the appropriate departments to determine if there is value in the purchase. Some of our larger software agreements include Microsoft, GIS, and Laserfiche.

Expenditures

Total

2024

2025

2026

2027

2028

Equip/Vehicles/Furnishings

245,000

245,000

250,000

255,000

260,000

1,255,000

245,000

245,000

250,000

255,000

260,000

1,255,000

Total

Funding Sources

Total

2024

2025

2026

2027

2028

I.T. Internal Service Fund

245,000

245,000

250,000

255,000

260,000

1,255,000

245,000

245,000

250,000

255,000

260,000

1,255,000

Total

Budget Impact/Other Software maintenance costs are factored into the IT Internal Services budget process.

154