Guidelines - Responsible Exchange and Volunteering 2018

Legislative requirements ............................................................................................................................ 20 Insurances related to the business .................................................................................................... 20 SECTION 2 Applications & Pre-departure Processes ...........................................................................................21 Supporting applicants – defined, logical process for applications ........................................................... 21 i. Point of contact .......................................................................................................................... 21 ii. Clear and accurate correspondence, strong up-to-date websites & media platforms ............ 22 iii. Selection Criteria – ..................................................................................................................... 22 iv. Application requirements – what is needed and what to do ................................................... 22 Supporting successful applicants ............................................................................................................... 23 a. Bookings ..................................................................................................................................... 23 b. Visas ............................................................................................................................................ 23 c. Insurances related to the participants ....................................................................................... 23 d. Getting travel ready ................................................................................................................... 23 Communication between host and sending partners related to successful applicants .......................... 24 SECTION 3 Implementation Guiding Principles ...................................................................................................25 Policy documents ....................................................................................................................................... 25 Staffing ........................................................................................................................................................ 25 “Welcome / Arrival Pack” on landing ........................................................................................................ 26 i. Welcome letter ........................................................................................................................... 26 ii. Organogram of the host Organisation ...................................................................................... 27 iii. Contact details card .................................................................................................................... 27 Arrival and Orientation – Hosting...............................................................................................................................26

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